In addition to other duties assigned in this chapter, the Records Management Officer shall:
(A) Administer the records management program and provide assistance to custodians in its implementation;
(B) Plan, formulate, and prescribe records disposition policies, systems, standards, and procedures;
(C) In cooperation with custodians, identify essential records and establish a disaster plan for each city office and department to ensure maximum availability of the records in order to re-establish operations quickly and with minimum disruption and expense;
(D) Develop procedures to ensure the permanent preservation of the historically valuable records of the city;
(E) Establish standards for filing and storage equipment and for record keeping supplies;
(F) Establish a uniform filing system and a forms design and control system for the city;
(G) Provide records management advice and assistance to all city departments by preparation of a manual or manuals of procedure and policy and by on-site consultation;
(H) Monitor records retention schedules and administrative rules issued by the State Library and Archives Commission to determine if the records management program and the city’s records control schedules are in compliance with state regulations;
(I) Disseminate to the city and custodians information concerning state laws and administrative rules relating to local government records;
(J) Ensure that the maintenance, preservation, destruction, or other disposition of the city is carried out in accordance with the policies and procedures of the records management program and the requirements of state law;
(K) Maintain records on the volume of records destroyed under approved records control schedules, the volume of records stored electronically, and the estimated cost and space savings as the result of that disposal or disposition;
(L) Report annually to the City Council on the implementation of the records management program;
(M) Bring to the attention of the City Council noncompliance by custodians or other personnel with the policies and procedures of the records management program or the Act; and
(N) Prepare and file with the Director and Librarian, before January 2, 1995, the records control schedules and the lists of obsolete records required by the Act, Tex. Loc. Gov’t Code, Title 6.
(Ord. 335, passed 2-12-1991)