Skip to code content (skip section selection)
(A) The City Manager shall have the authority to make all purchases of five thousand ($5,000.00) dollars or less. For such purchases, the City Manager shall obtain two or more quotes from vendors whenever practicable and select that quote most advantageous to the city. All purchases made under this section shall be documented in writing, be specific as to the item purchased, dated, signed by the employee who made the purchase, and approved by the department head in writing. The City Manager shall then designate the department to which the purchase shall be charged. However, in exercising this authority, the City Manager shall not make any purchase for any expenditure for any department of the city where the expenditure, together with the sum total of other expenditures for the department, exceeds the appropriation made for the department for any fiscal year by the budget approved by the Board of Commissioners, unless prior consent is given by the Board of Commissioners.
(B) The City Manager shall have the authority to make all purchases whose total cost exceeds five thousand dollars ($5,000.00) but is less than fifteen thousand dollars ($15,000.00) provided that:
(1) The City Manager follows the requirements of subsection (A) above and;
(2) Obtains the consent of the two members of the Board of Commissioners who comprise the Audit Committee.
(C) For any purchase whose total cost exceeds fifteen thousand dollars ($15,000.00) but is less than thirty thousand ($30,000.00) dollars, the City Manager or his designee shall obtain two or more quotes from vendors, whenever practicable, and the Board of Commissioners shall select the quote most advantageous to the city. The city shall then follow the requirements of subsection (A).
(D) For any item to be purchased whose cost exceeds thirty thousand ($30,000.00) dollars, the city shall follow the requirements of KRS 424.260, as it may be amended.
(E) A copy of all documentation identifying and supporting any item purchased under this section shall be submitted monthly to the City Commission.
(Ord. 2016-7, passed 8-9-16; Am. Ord. 2020-3, passed 3-10-20)