(A) Officers of the BZA.
(1) Chairman. A chairman shall be elected at the first regular meeting of the BZA in each calendar year. The chairman shall preside at all BZA meetings. Meetings shall be held at the call of the chairman or at other times which the BZA deems necessary.
(2) Vice chairman. A vice chairman shall be elected in the manner prescribed for the chairman and shall have the authority to act as chairman during the absence or disability of the duly elected chairman.
(3) Secretary. The Town Planner shall serve as the secretary of the BZA. A secretary shall be elected in the manner prescribed for the chairman who shall maintain responsibility with the Town Planner, for all records and correspondence for the BZA. They shall cause minutes of the BZA meeting to be maintained in permanent volume, notice to be served of all public hearings and notification to be served to all members of all meetings. The secretary, subject to the direction of the chairman and the supervision of the Town Planner or designee, shall record all important facts pertaining to each meeting and hearing, all resolutions acted upon by the BZA, and all votes of members of the BZA upon any resolution or upon the final determination of any questions, indicating the names of any members absent or facility to vote.
(4) In the absence of both the chairman and vice chairman, a chairperson shall be selected from the legal voting quorum present at the meeting.
(5) A recording secretary may be used for keeping and transcribing minutes of regular or special meetings of the BZA.
(B) Presiding officer. The presiding officer shall decide all points of order of procedure in accordance with these rules, unless otherwise directed by a majority of the quorum present.
(C) Recorded vote. In all cases heard by the BZA, the vote shall be recorded in the minutes of the meeting.
(D) Agenda preparation and distribution. The Town Planner shall be responsible for the preparation and distribution of an agenda for each meeting of the BZA. Agendas shall be distributed prior to the hearing to members of the BZA, legal counsel, and the press. Other interested or affected parties may request agendas.
(E) Open door law. BZA shall comply with I.C. 5-14-1.5, the Open Door Law, with respect to the use of agendas and requirements for meetings.