(A) Orderly conduct. Every person appearing before the PC shall abide by the order and direction of the president. Discourteous, disorderly, or contemptuous conduct shall be regarded as a breach of the privileges and shall be dealt with as the president deems fair and proper.
(B) Appearance at meetings. Any party may appear in person or by representative (person, agent, attorney, etc) at PC meetings. A representative may testify to the facts that he has particular knowledge of that relate to the issues of the petition. In so testifying, the representative shall be subject to cross-examination and questions.
(C) Contacting members. No person (including applicants, remonstrators, and others) may communicate with any member of the PC before a hearing with the intent to influence the member's action on a matter pending before the PC.
(D) Basis for decisions. Actions of the PC shall be based upon:
(1) Information made part of the permanent record;
(2) The information submitted at the meeting and made part of the permanent record;
(3) The testimony received at the meeting and made part of the permanent record;
(4) The applicable ordinances that are in effect and relevant to the petition (i.e. Unified Development Ordinance).
(E) Site visit. Members shall have the right to inspect land involved in any petition to be heard by the PC either individually or jointly. No more than three members shall inspect the subject land at any one time.
(F) Conflict of interest. During presentation and discussion of the subject petition, a member who has a conflict of interest shall not sit as a member of the PC, nor vote on the particular petition; however they may participate in the discussion as a member of the public. A member of the PC shall have a conflict of interest with regard to a petition if:
(1) They, or a family member, have financial interest in a subject property or petition; or
(2) They own (individually or jointly) property close enough to a subject petition to receive written notice.
(G) Record of hearing. The Town Planner shall manage files and maintain a record of all petitions, hearings, and meetings of the PC. Copies of such record of any hearing may be ordered by any party, and cost thereof shall be paid by the party ordering such copy or copies in accordance with the adopted fees.
(H) Attendance. PC members are expected to attend all meetings of the PC. To ensure a quorum, members shall notify the Town Planner at their earliest convenience if they are not able to attend a scheduled meeting either entirely or in part. Members who fail to appear at meetings may be subject to removal from the PC (see § 155.016(E)).