The system of administrative adjudication of vehicular regulation violations shall be composed of a Traffic Compliance Administrator, Hearing Officer, Computer Operator/System Coordinator and hearing room personnel (deputy), with the power, authority and limitations as are hereinafter set forth:
(a) Traffic Compliance Administrator Duties. He or she shall be empowered and is hereby authorized and directed, along with the duties set forth in Chapter 424, to:
(1) Operate and manage the system of administrative adjudication of vehicular regulation violations.
(2) Adopt, distribute and process vehicular regulation violation notices and other notices as may be required under this chapter or as may be reasonably required to carry out the purpose of this chapter.
(3) Collect monies paid as fines and/or penalties assessed after a final determination of vehicular regulation violation liability.
(4) Conduct hearings, as a Hearing Officer with the same power and authority as is hereinafter set forth, during the absence of the appointed Hearing Officer.
(5) Certify copies of final determinations of vehicular regulation violation liability and factual reports verifying that the final determination of vehicular regulation violation liability was issued in accordance with this Code and ILCS Ch. 625, Act 5, § 11-208.3.
(6) Certify reports to the Illinois Secretary of State concerning initiation of suspension of driving privileges in accordance with the provisions of this Code and ILCS Ch. 625, Act 5, § 6-306.5.
(7) Review determinations of vehicular regulation violation liability, or the validity of notices of impending driver's license suspensions, in an administrative review capacity in accordance with the provisions of this Code.
(8) Promulgate rules and regulations reasonably required to operate and maintain the administrative adjudication system hereby created.
(b) Hearing Officer Duties. He or she shall be empowered and is hereby authorized and directed to:
(1) Preside over the administrative hearings, established herein, as the adjudicator.
(2) Administer oaths.
(3) Issue subpoenas to secure the attendance of witnesses and production of relevant papers or documentation.
(4) Assess fines and penalties for vehicular regulation violations as are established in Section 426.09.
(5) Make final determinations of:
A. Vehicular regulation violation liability; and
B. Validity of notices of impending drivers license suspensions.
(6) Provide for the accurate recording or transcription of the administrative adjudication hearings.
(c) System Coordinator Duties. He or she is hereby authorized and directed to operate and maintain the computer programs for the administrative adjudication system hereby created, on a day-to-day basis, including, but not limited to:
(1) Input vehicular regulation violation notice information.
(2) Input hearing dates and notice dates.
(3) Input fine and penalty assessments and payments.
(4) Issue payment receipts.
(5) Issue succeeding notices of hearing dates and/or determinations of liability or notices of impending drivers license suspensions, as directed by the Traffic Compliance Administrator in accordance with the provisions hereinafter set forth.
(6) Issue certified notices to the Illinois Secretary of State regarding persons who have received ten (10) or more final determinations of liability, relative to vehicular parking violations, which remain unpaid.
(7) Keep accurate records of appearances and nonappearances at administrative hearings, pleas entered, fines and penalties assessed and paid.
(d) Hearing Room Personnel Duties. He or she is hereby authorized and directed to:
(1) Maintain hearing room decorum.
(2) Have and execute authority as is granted to courtroom deputies of the Circuit Court.
(3) Perform such other duties or acts as may reasonably be required and as directed by the Hearing Officer or Traffic Compliance Administrator.
(4) This position shall be limited to off-duty, full-time, part-time or auxiliary police officers.
(e) Appointments. The Chief of Police shall assign the duties of Traffic Compliance Administrator, System Coordinator and Hearing Room Personnel to Village employees. The Village Manager, with input from the Chief of Police, is hereby authorized to appoint a person to hold the position of Hearing Officer.
(f) Compensation. Compensation, if any, to be paid for each of the above stated positions shall be as determined by the Mayor and Village Council in the annual budget ordinance, upon receipt of a recommendation from the Police Department.
(Ord. 2009-25. Passed 10-26-09.)