(A) The purchasing of materials, equipment, and services shall be in the best interest of the city and provide for the best quality product or service at the best possible price.
(1) Each purchase calls for at least three price quotations. Quotations for an identical purchase in the last three months may be considered.
(2) Each purchase of $1,500 to $5,000 should require informal bidding or more than one proposal whenever possible.
(3) Past vendors will receive greater consideration when competitive prices or quality are equal.
(B) Before the order is placed it must be verified and approved.
(1) The city administrator or designee will check the account specified for appropriateness and sufficient funds.
(2) A purchase number shall be assigned, logged, and stamped into the purchase form as needed.
(C) The department head or his designee places all orders.
(1) The finance department may confirm an order by phone.
(2) The department head shall confirm all properly requisitioned orders within three working days.
(Ord. O-31-82, passed 11-23-82; amend. Ord. O-16-15, passed 5-5- 15)