(A) Purchase requisitions must be submitted to the purchasing service when the purchase is placed.
(B) The purchase requisition shall be submitted with all necessary information completed.
(1) The supplier's name, address, phone number and contact person.
(2) A detailed quantity and description which specifically identifies the desired items shall be typed onto the purchase form.
(3) An account number which signifies available funds which shall be used to pay for the purchase, shall be typed onto the purchase form.
(4) The purchase should be indicated as either a pickup or delivery with the date by which the purchase must be received.
(5) The name of the party placing the requisition with the date of the request.
(6) The approval of the appropriate department head and the date of the approval.
(C) When an invoice is received for which no previous approval or purchase requisition is on file from the city council, committee, city administrator, or department head approval, the finance department shall inform the city administrator by memo with a copy of the invoice attached. The user department shall inform the city administrator and the finance department, by memo, of the reason for not submitting a purchase requisition if one was required.
(Ord. O-31-82, passed 11-23-82; amend. Ord. 90-16, passed 7-3-90; amend. Ord. O-16-15, passed 5-5- 15)