(A) The mayor and city council shall accept the lowest responsible bids or reject all bids.
(1) The council may recommend referral to the department head and his staff for review and advisement at the next regular council meeting.
(2) When warranted, the user department shall prepare a memo to the mayor and city council of an ultimate recommendation on the bids received.
(3) Upon the awarding of a bid, the user department shall forward a purchase requisition to the Finance Department/Accounts Payable Office.
(B) The responsibility of a bidder shall include consideration of past performance, experience, service, and the ability to meet time tables, as well as financial considerations.
(C) If only one qualified bid is submitted, a re-bid may take place.
(D) A bid-award file shall be kept by the department head and Finance Department and include the following:
(1) The original “request for bid” form and all addenda.
(2) A copy of the advertisement for bid with the publisher's statement.
(3) The original bids.
(4) A completed tabulation sheet.
(5) A copy of the contract and/or purchase order to the successful bidder.
(6) Certified mail receipts on bids requiring securities.
(7) Any pertinent correspondence.
(Ord. O-31-82, passed 11-23-82; amend. Ord. 90-16, passed 7-3-90; amend. Ord. O-16-15, passed 5-5- 15)