(A) Applicant shall file a Preliminary Special Event Permit Application and a Final Special Event Permit Application with the city upon forms provided by the city.
(B) The Preliminary Special Event Permit Application shall set forth, as a minimum, the following information:
(1) The name, address and telephone number of the applicant and the name, address and telephone number of the applicant's designated representative if applicant is an entity, association or organization;
(2) The name, address and telephone number of the person conducting the special event if different from the applicant, with a written statement from the person conducting the special event showing the applicant's authority to make the Special Event Permit Application;
(3) The name, address and telephone number of the person who will be the event representative and who will be responsible for conducting the special event;
(4) The proposed location(s) for the special event;
(5) The purpose of the special event;
(6) The date(s) and time(s) the special event will start and terminate; and
(7) The time at which on-site activities in preparation for the special event will begin.
(C) The Final Special Event Permit Application shall set forth, as a minimum, the following information, if applicable, in addition to the Preliminary Special Event Permit Application information:
(1) The date when clean up of the property will be complete;
(2) The proposed parking areas and number of parking spaces provided;
(3) The approximate number of persons who are attending per day for the duration of the special event;
(4) The number and types of animals and vehicles that are part of the special event;
(5) The location and size of tents, awnings, canopies, food service booths, or other temporary structures shall be shown on a map;
(6) Details for all signage shall be included;
(7) The location and orientation of loud speakers and any other amplification devices shall be shown on a map;
(8) Details regarding food service including planned cooking;
(9) Details regarding whether alcohol will be sold or allowed;
(10) Details for planned amusement rides;
(11) Details regarding any traffic control plan;
(12) Map(s) showing streets and pedestrian ways that are impacted, as well as site setup indicating all equipment that will be used by the special event; and
(13) Proof of insurance for the special event.
(14) For parades, also include:
(a) A route map;
(b) Approximate number of participants and type of participants (ex. animals, floats, etc.); and
(c) Proof that all property owners adjacent to the parade route have been notified of the route, date and duration of the parade.
(Ord. 2016-2, passed 3-16-2016)