(A) Except as otherwise exempted or provided herein, or by State or Federal law, the purchase of all goods, supplies, material, equipment, services and combinations of goods and/or services by or on behalf of the City Council, including those transactions through which the City shall receive revenue, in an amount equal to or in excess of the mandatory City Council approval amount, shall be solicited by a competitive selection process, such as: the competitive sealed bidding (IFB) process, competitive sealed proposal (RFP) process, the Request for Qualifications (RFQ) process, or the competitive negotiations (ITN) process, as specifically provided herein, as determined by the Chief Procurement Officer.
(B) The Chief Procurement Officer may renew purchase orders and/or contracts with vendors/contractors originally selected with or without a competitive selection process, provided such renewal is within the scope of the original purchase order or contract, or from the direct purchase of goods, materials or equipment for inclusion in a capital improvement project whose cost has been incorporated as part of a bid awarded in a competitive bidding process provided for herein.
(C) In the event additional time is required to prepare and/or award a competitive solicitation, the Chief Procurement Officer shall have the authority to extend an existing contract for the necessary time period.
(D) The use of electronic media, including acceptance of electronic signatures, is authorized consistent with Fla. Stat. Ch. 668 for use of such media, so long as such guidance provides for:
(1) Appropriate security to prevent unauthorized access to the competitive solicitation, approval, award, and contracting process; and
(2) Accurate retrieval or conversion of electronic forms of such information into a medium which permits inspection and copying in accordance with Fla. Stat. §§ 119.07 and 119.071.
(Ord. 2016-59, passed 8-16-16; Am. Ord. 2020-72, passed 11-5-20)