(A) Each permit holder shall comply with all requirements of this chapter, the permit directions, and with all other applicable laws.
(B) Each permit holder of a special event, parade, or block party is responsible for all of the following costs when applicable:
(1) Providing for traffic control devices and city equipment for the special event, parade route or block party;
(2) Providing for traffic control personnel, whether on duty or on overtime; and
(3) Cleaning up after the special event, parade, or block party.
(C) When reviewing the application for permit of a special event, the City Manager shall determine the number of city employees, traffic control devices, and city equipment reasonably necessary to control traffic around the special event. The City Manager will consider the following factors in assessing the estimated traffic control costs:
(1) The location of the special event.
(2) The number of anticipated participants in the event.
(3) The amount of available parking around the event.
(4) The day and time of event.
(D) When reviewing the application for permit of a parade, the City Manager shall determine the number of city employees and traffic control devices reasonably necessary to control traffic around the special event. The City Manager will consider the following factors in assessing the estimated traffic control costs:
(1) The route and the identification of roadways that cross through or feed into the proposed route.
(2) The number of anticipated participants and vehicles in the event.
(3) Identification of other roadways, or public transportation and emergency vehicle routes that may be affected by the parade.
(4) Length of the route and the identification of the number of intersections along the route that will require barricades or traffic control personnel.
(5) Whether intersections must be individually barricaded or whether police officers can be assigned to move along with the event.
(6) The date and time of the event.
(7) The volume of vehicular and pedestrian traffic typical on and along the route for the time of day, day of the week and time of the year for the proposed route.
(E) When reviewing the application for permit of a block party, the City Manager shall determine the number of city employees and/or traffic control devices and/or city equipment reasonably necessary to control traffic around the block party. The City Manager will consider the following factors in assessing the estimated traffic control costs:
(1) The location of the block party.
(2) The number of anticipated participants in the block party.
(3) The day and time of event.
(F) The cost of each city employee shall be set in accordance with all applicable employment agreements or other city ordinances.
(G) The cost of traffic control devices shall be set in accordance with accepted city policy.
(H) The cost of city equipment shall be set in accordance with accepted city policy.
(I) Traffic control personnel, devices, and other city equipment shall be in an amount sufficient to adequately safeguard the flow of both participant and nonparticipant traffic to minimize congestion, as determined by the City Manager as recommended by the Police and Public Works Departments. Any additional costs for police personnel deemed necessary to provide security due to the nature of the event will not be assessed to the permit holder.
(J) The permit holder shall obtain approval of the traffic control plan described above by the City Manager, including a barricade plan and an estimate of traffic control costs and clean-up costs. The traffic control plan shall be turned in along with the site plan as described above.
(K) Once the plans have been approved, not less than seven (7) days before the special event on city-owned property or parade, the permit holder must submit as the deposit amount, the costs as outlined in the plans described above.
(L) After the event, the permit holder will receive a detailed invoice of actual traffic and clean-up costs. If the deposit amount is not sufficient to cover the actual costs, the permit holder must submit full payment within thirty (30) days from the date the invoice is mailed. If the actual traffic control and clean-up costs are less than that of the deposit, the City Manager shall refund the excess money paid within thirty (30) days from the date the invoice is mailed.
(M) The Council, by resolution and after a public hearing, may designate certain events as having broad appeal, historic tradition, cultural significance, or other community benefits, thus allowing the city to cover the costs of traffic control, equipment, and clean-up.
(Ord. 2008-60, passed 10-16-08; Am. Ord. 2019-09, passed 2-7-19)