(A) Class title. City Clerk.
(B) Characteristics of class. Under general direction of the Mayor, prepares, maintains, and attests to official records of action taken by the Council; serves as custodian of the seal of the city and keeps official books and records; and does related work as required.
(C) Examples of duties. Assists in the preparation of the agenda for and attends regular and special meetings of the City Council. Records proceedings; types and distributes minutes. Collects taxes, fines and any other revenue due the city. Makes deposits; balances cash drawer. Does all typing for the Mayor and Finance Officer/Budget Director. Attends Planning and Zoning Commission meetings; takes, transcribes and distributes minutes. Keeps records of occupational and delinquent taxes, insurance premiums. Issues building and electrical permits; assists the Building Inspector as needed. Processes initial paper work on hospital and life insurance for all new city employees. Performs typing, as needed, for Fire, Police, Community Center. Answers phone; waits on customers. Receives and processes mail daily; issues city permits and licenses. Maintains files for city correspondence, permits, licenses and other business.
(D) Minimum qualifications.
(1) Training and experience. Graduation from an accredited high school or equivalent (GED) supplemented by courses in bookkeeping or accounting and three years of progressively responsible experience in work involving bookkeeping and frequent contact with the public.
(2) Special knowledge, skills and abilities. Considerable knowledge of modern accounting procedures, and of the basic principles of municipal finance and bookkeeping. Considerable knowledge of the legal requirements relating to the keeping and preservation of Council minutes and records. Knowledge of procedures for Council meetings. Considerable knowledge of rules, regulations or ordinances governing a municipal treasury. Considerable knowledge of state legislation as it affects local taxes, tax collections and special assessments. Considerable knowledge of modern office practices, procedures, and equipment. Ability to establish and maintain effective relationships with employees, city officials, and the public. Ability to maintain important records efficiently and accurately and to prepare clear and concise reports. Supervisory ability. Typing ability. Ability to communicate effectively, orally and in writing. Sound judgment. Dependability. Resourcefulness. Thoroughness. Initiative. Patience. Integrity.
(Ord. 90-12, passed 6-12-90)