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(A) Agendas of meetings and any other documents on file with the clerk of the policy body, when intended for distribution to all, or a majority of all, of the members of a policy body in connection with a matter to be discussed or considered at an open session of a meeting shall be made available to the public. To the extent possible, such documents shall also be made available through the policy body's website. However, this disclosure need not include any material exempt from public disclosure under the California Public Records Act, or any other state or federal law.
(B) Records which are subject to disclosure under section 2-225(A) and which are intended for distribution to a policy body prior to commencement of a meeting shall be made available for public inspection and copying upon request prior to commencement of such meeting, whether or not actually distributed to or received by the body at the time of the request.
(C) Records which are subject to disclosure under section 2-225(A) and which are distributed during a meeting but prior to commencement of their discussion shall be made available for public inspection prior to commencement of, and during, their discussion.
(D) Records which are subject to disclosure under section 2-225(A) and which are distributed during their discussion at a meeting shall be made available for public inspection immediately or as soon thereafter as is practicable.
(E) A policy body may charge the direct cost of duplication for a copy of a public record prepared for consideration at a meeting. There shall be no charge for providing digital versions of documents (for example, PDFs) via electronic mail.
(Ord. No. 2948)