(a) General Information.
(1) Certain production facilities and equipment may be used by producers, only for the purpose of making a program to be carried on the Government access channel. Programming material and copies thereof which are produced using such facilities and equipment shall not subsequently be distributed for profit without the express written permission of the City of Oxford.
(2) A. Studio and editing facilities shall be available on a first come-first serve basis.
B. Editing and studio time blocks may be scheduled on weekend evenings subject to availability of studio personnel.
(b) Reservations, Renewals, Cancellations.
(1) General information.
A. Equipment, studio facilities, and editing facilities may be reserved on a first-come, first-serve basis either in person or by telephone
B. All reservations for the equipment or other facilities shall be posted by the Cable Access Coordinator.
C. A program proposal form must be submitted to the Cable Access Coordinator at least two weeks, but no more than three months, before the desired production date. This proposal form will include production needs, show outline and number of crew members and talent. Tentative studio reservations will be lost if a program proposal is not submitted two weeks in advance.
D. The studio will normally be reserved at least two weeks in advance for no more than one continuous four-hour block. After the two-week deadline, further blocks may be scheduled through the Cable Access Coordinator, if time is available. Exceptions may be granted by the Cable Access Coordinator upon written justification from the user.
E. Due to limitations of space, no sets or props may be stored at the production facilities.
(2) Remote equipment.
A. Remote equipment may be checked out for one 24-hour period at a time, except weekends when equipment may be scheduled for a maximum of 72 hours. Exceptions to this requirement will be considered for special cases but must be brought to the attention of the Cable Access Coordinator at the time the advance request is made.
B. If the remote equipment has not been reserved by another user four hours before it is scheduled to be returned, the prior user may request the reservation for an additional 24 hours.
C. The remote equipment for Government access may only be picked up, checked out or returned by advance arrangements with Cable Access Coordinator during the hours of 8:00 a.m. to 4:30 p.m., Monday through Friday;
(3) Editing equipment. A user may not schedule in advance more than two editing time blocks of four continuous hours per week during prime editing time. Prime editing time shall mean the hours between 6:00 p.m. and 10:00 p.m. weekdays, and all of Saturday. Six days prior to any editing time block, unreserved time shall be scheduled on an unrestricted basis.
(4) Failure to schedule.
A. If a producer fails to appear within an hour after the reservation time specified, the equipment may then be assigned to someone else.
B. Equipment reservations must be canceled at least 24 hours in advance to avoid a penalty.
(c) Repairs, Damages and Complaints.
(1) The user agency assumes full responsibility for any damage to equipment or production facilities. User agency shall agree, as a condition to use, to indemnification and reimbursement for all damage to equipment and facilities caused by neglect, abuse, theft, or other calamity, which occurs while such equipment or facilities are assigned to the user agency. Ordinary wear and tear are not cause for recourse.
(2) If a piece of equipment malfunctions, the producer shall notify the Cable Access Coordinator as soon as possible. Under no circumstances shall the producer attempt to repair the equipment.
(3) An equipment/facility complaint form, in a multiple part format shall be made available to all access equipment and facilities users for each scheduled time period. One part shall be sent to the Cable Access Coordinator. The second part shall be sent to the AUC in care of the City of Oxford.
(4) It is the responsibility of the individual who borrows equipment to verify its operational condition at the time of check out. The desirable procedure would include setting up equipment and taping of a short segment.
(Ord. 2670. Passed 1-4-00.)