(A) The Plan Commission shall fix the time for holding regular meetings each month or as necessary. Special meetings of the Plan Commission may be called by the President or by two members of the Plan Commission upon written request to the secretary. The secretary shall send to all members, at least three days before the special meeting, a written notice fixing the time and place of the meeting. Written notice of a special meeting is not required if:
(1) The date, time and place of a special meeting are fixed in a regular meeting; and
(2) All members of the Plan Commission are present at that regular meeting. All regular and special meetings of the Plan Commission shall be open to the public. The Plan Commission may schedule executive session meetings pursuant to I.C. 5-14-1.5-1 et seq.
(B) The Plan Commission shall keep minutes of its proceedings; keep records of its examinations and other official actions; prepare written findings of fact in support of each of its decisions; and record the vote, disqualification, abstention, or failure to vote of each member upon each question. All Plan Commission minutes and records shall be filed in the office of the Plan Commission and shall be public records to the extend required by I.C. 5-14-3-1 et seq.
(BC Ord. passed 1-22-2003; BC Ord. passed 3-26-2003)