(A) The county executive shall establish the system by the preparation of a map and computer lists showing road identification and property numbers.
(B) Upon the implementation of the system, the map and lists shall become the responsibility of the County Assessor and Municipal Clerks as appropriate, to be administered and maintained as permanent records, either by computer or manual listings.
(C) Changes to road identification maps shall be updated as often as and in the same manner as the County Assessor’s maps are required to be updated.
(D) Changes to computer lists of road identifications and computer lists of property numbers shall be accomplished by the completion of change sheets which shall be retained until the master list is updated. Computer generated sub-listings may be maintained and updated daily for convenience in managing data. The input of new data into the master lists from the change sheets shall be accomplished at least as often as the County Assessor’s maps are required to be updated. Printed copies of superseded master lists shall be retained for one year.
(E) Changes to manual road identification lists and manual property number lists shall be accomplished by the completion of a change sheet which shall be retained until the list is updated. Lists shall be updated at least as often as the County Assessor’s maps are required to be updated. Copies of superseded manual lists shall be retained for one year.
(F) A change sheet shall be identified as a road identification change sheet, a property numbering change sheet or both a road identification and property numbering change sheet, and shall be filed with the document(s) which it changes as the topmost document by most recent date. It shall consist of columns which identify the property by name of the owner or resident, the former (old) property address, the current (new) property number address, the former road name, the new road identification and the date of the change.
(G) Lists of names and addresses shall be protected as under the Federal Privacy Act, being 5 U.S.C. §§ 552a and will not be released to third parties outside county government agencies.
(BC Ord. 1-1990, passed 6-25-1990)