(A) Reimbursable travel expenses (other than state-called meetings) include:
(1) Hotel/motel accommodations;
(2) *Bus, taxi and airport limousine transportation including gratuity;
(3) *Air, rail or bus tickets, lowest practical fair;
(4) State rate for mileage for using privately-owned vehicle in lieu of public transportation;
(5) Necessary parking and storage fees;
(6) Meals:
(a) Overnight stay not required: no reimbursement; and
(b) Overnight stay required: per state law.
(7) Business-related telephone calls (proof of number(s)) called required); and
(8) Other necessary expenses with approval.
(B) Reimbursable travel expenses for state-called meetings include:
(1) Hotel/motel accommodations based on double occupancy possible;
(2) *Bus, taxi and airport limousine transportation, including gratuity;
(3) *Air, rail or bus tickets, lowest practical fare;
(4) State rate for mileage for using privately-owned vehicle in lieu of public transportation (one individual per office may claim mileage); and
(5) Any employee reimbursed directly by the state for travel who has previously been reimbursed by the county for the same travel expenses shall promptly deliver said state reimbursement check to the County Auditor.
(C) Expenses not allowed:
(1) Personal entertainment;
(2) Fines for parking, speeding and the like;
(3) Alcoholic beverages;
(4) Valet services;
(5) Travel related to personal entertainment;
(6) Additional payment to individuals for attending meetings; and
(7) Expenses related to mechanical failure of privately owned vehicles, including, but not limited to, flat tires, automobile accidents and the like, with the exception that an employee in an automobile accident may be subject to worker’s compensation coverage in accordance with the Worker’s Compensation Act (I.C. 22-3-2 et seq.)
*Expenses not allowed for meetings within 100 miles of Spencer unless authorized by the elected officials.
(BC Ord. 2004-8, passed 4-14-2004)