(A) A purchasing agency must issue an invitation to bid when the purchase will exceed $150,000.
(B) The invitation for bid must contain the following information:
(1) A purchase description;
(2) All contractual terms and conditions that apply to the purchase; and
(3) A statement of the evaluation criteria that will be used, including inspection, testing, quality, workmanship, delivery, suitability for a particular purpose, requirement imposed under I.C. 5-22-3-5, time and place for opening the bids, a statement concerning whether the bid must be accompanied by a certified check, or other evidence of financial responsibility that may be imposed in accordance with the rules or polices of the governmental body and a statement concerning the conditions under which a bid may be cancelled or rejected in whole or in part as specified under I.C. 5-22-18-2.
(C) Notice of the invitation for bid must be provided pursuant to the provisions of I.C. 5-3-1 and notice may also be provided by electronic access through the computer gateway administered by the office of technology or any other electronic means available to the county.
(D) All bids must be opened publicly and at the time and place designated in the invitation for bid.
(E) Bid award:
(1) Bids must be unconditionally accepted without alteration or correction and evaluated based upon the objective criteria upon the requirements provided in the invitation for bids; and
(2) All bids must be awarded with reasonable promptness by written notice to the lowest responsible and responsive bidder.
(F) The purchasing agency must maintain the following information and must make available for public inspection:
(1) The name of each bidder;
(2) The amount of each bid;
(3) Any other information the purchasing agency deems necessary; and
(4) All bids shall be kept for a period of ten years.
(BC Ord. 2018-002, passed 3-5-2018; BC Ord. 2019-0031, passed 9-16-2019)