(A) After the Director of Community Development has determined whether an application for a permit should be approved or denied, he or she shall immediately attempt to notify the applicant orally and shall immediately notify the applicant and the City Attorney in writing of the decision.
(B) Both the oral and the written notifications shall describe, with particularity the facts and reasons for any denial.
(C) If the application is approved, the Director shall immediately send a copy of the permit to the following:
(1) Applicant;
(2) Police Chief of the City of Osakis;
(3) Director of Public Works;
(4) Other public officials responsible for functions deemed likely to be affected by the event; and
(5) Any public transportation or other utility, the regular routes of whose vehicles will be affected by the route of the proposed event.