The request for information shall be in writing and may be on a form provided by the Village. The request shall contain, at a minimum, the following information:
1. Name, address, telephone number, and signature of requestor;
2. Information requested;
3. Whether request is to inspect or to receive a copy (or certified copy) of the information;
4. Date of request and date response is due.
The "Request for Information" forms shall be available at the office of the Deputy Village Clerk, 14700 Ravinia Avenue, Orland Park, Illinois.
Completed request forms shall be submitted to the office of the Deputy Village Clerk and marked received. A copy of the completed request form containing the title and address of the employee who is responsible for the request will be given to the requestor.
The Deputy Village Clerk shall direct the request to the designated employee responsible for processing the request. The employee processing the request will comply, extend the time for compliance, or deny the request as provided by law. Said processing shall be noted on a response form containing a minimum of the following information:
1. Name, address, and telephone number of requestor;
2. Date request received;
3. Records requested;
4. Type of response:
i. Comply with request, with information on when and where records may be inspected or how copies may be obtained,
ii. Additional time to review request needed; reasons for delay and date when response will be made,
iii. Deny request, with reasons for denial; notice of right to appeal or judicial review,
iv. Referral of request to another public body which has custody or control of information.
5. Name and title of person responding to or denying a request.
(Amd. Ord. 5029, 10-19-15; Amd. Ord. 5180, 4-18-17)