a. The Deputy Clerk may execute all documents required by law to be executed by the Village Clerk, and may affix the seal of the Clerk whenever required. In signing any document, the Deputy Clerk shall sign the name of the Village Clerk followed with the word "By" and the Deputy Clerk's own name and the words "Deputy Clerk."
b. The powers and duties of the Deputy Clerk shall be exercised only in the absence of the Village Clerk from the Clerk's office in the Village Hall, and only when either written direction has been given by the Village Clerk, or when the Corporate Authorities have determined by resolution that the Village Clerk is temporarily or permanently incapacitated to perform that function.