A. Establishment of position. There is hereby established the position of Procurement Officer.
B. Authority. Except as otherwise provided in this chapter, the Procurement Officer shall serve as the principal public purchasing official for the Village and shall be responsible for the procurement of supplies, services, and construction in accordance with this chapter.
C. Appointment; service; removal. The Village Manager shall be responsible for the appointment of the Procurement Officer. The Procurement Officer shall serve "at will." The Village Manager shall be responsible for the removal of the Procurement Officer.
D. Duties. In accordance with this chapter, and subject to the supervision of the Village Manager, the duties of the Procurement Officer are:
(1) To procure or supervise the procurement of all supplies, services, and construction needed by the Village.
(2) To seek the highest quality in supplies and contractual services at the least expense to the Village.
(3) To manage the procurement process.
(4) To enforce written specifications describing the standards established in conformity with this chapter.
(5) To keep informed of current developments in the field of purchasing, prices, market conditions, and new products, and to secure for the Village the benefits of research done in the field of purchasing by other governmental jurisdictions, national technical societies, trade associations having national recognition, and by private businesses and organizations.
(6) To prescribe and maintain such forms as are necessary to the operation of this chapter.
(7) To prepare and adopt a standard purchasing nomenclature for using agencies and suppliers.
(8) To engage in consolidated purchases when available and appropriate, for the purpose of maximizing the value of Village expenditures.
(9) To preserve the integrity of the procurement system.
(10) To establish and maintain programs for specifications development and contract administration, inspection, and acceptance, in cooperation with other public agencies using the supplies, services, and construction.
(11) To investigate all possibilities of cooperating in a joint purchasing program with other governmental units in order to obtain lower prices through bulk purchases.
(12) To confer regularly with the Village Manager about the matters being undertaken by the Procurement Officer.
E. Operational procedures. Consistent with this chapter, and with the approval of the Village Manager, the Procurement Officer must adopt operational procedures relating to this chapter.
F. Delegation to other Village officials. The Village Manager may delegate authority to purchase certain supplies, services, or construction items to Village department heads or other staff, if the Village Manager determines that the delegation is necessary for the effective procurement of those items.
(Ord. 5499, 3-21-20; Amd. Ord. 5505, 5-4-20)