One hour prior to each regularly scheduled Board of Trustees meeting, the Village Board will meet as a Committee of the Whole, unless there are no items for the Committee of the Whole to consider. The agenda for the Committee of the Whole shall be prepared by the Village Clerk in consultation with the Village Manager and Village President.
A portion of the Committee of the Whole meeting shall be dedicated to previewing upcoming non-routine agenda items, including a standing item for the consideration of Agenda Initiatives. A time for public comment shall be conducted. No final action, beyond action setting future agenda items and/or Agenda Initiatives, would be taken at a meeting of a Committee of the Whole.
The following agenda items would be brought before the Committee of the Whole: (1) the expenditure of money over $250,000; (2) development agreements; (3) amending the Village Code; (4) the implementation or modification of policies; (5) budget amendments; and/or (6) an Agenda Initiative filed by a Board member. Items that do not fall within these categories, and require Board approval, are to be placed on the regular Board of Trustees meeting agenda. The failure to preview a non-routine agenda item at a Committee of the Whole shall not prohibit its consideration and/or action at a future Board of Trustees meeting.
Since the purpose of the Committee of the Whole is to allow an opportunity to engage in more informal discussions, the rules of parliamentary practice for standing committees comprised in the latest published edition of Robert's "Rules of Order Revised" shall govern the Committee of the Whole in all cases to which they are applicable, and in which they are not inconsistent with the special rules of the Committee of the Whole or the statutes or laws of the State of Illinois.
Board of Trustees Agenda Initiatives: An “Agenda Initiative” process would provide that any individual Trustee could get an initiative placed on the Committee of the Whole agenda by instructing the Village Manager, either verbally or in writing, prior to twelve o'clock (12:00) noon on the Friday preceding the meeting, to place the item on the Committee of the Whole agenda. Village/legal staff time would be restricted until after at least three Trustees vote to move the Agenda Initiative forward.
Agenda Initiatives would include: (1) the expenditure of money; (2) modifications to the Village Code; (3) formation/modification of Village policies; (4) the introduction of an ordinance or resolution; (5) the formation/modification of committees; (6) budget changes; and/or (7) the appropriation of Village/legal staff time. At each Committee of the Whole meeting, a portion of the meeting would be dedicated to the consideration of any Agenda Initiatives that have been filed.
(Ord. 5455, 11-18-19)