Unless otherwise hereinafter provided or as otherwise provided by Illinois statute, the following requirements shall be applicable to all advisory Boards and Commissions of this Title 2:
(a) Residency: All Board and Commission members must be residents of the Village or Village business owners, provided that a majority of the Board and Commission members are residents of the Village;
(b) Agendas: All Boards and Commissions must prepare an agenda for each meeting, which agenda must be publicly posted;
(c) Minutes: All Boards and Commissions must keep and maintain minutes of each meeting, which minutes shall be submitted to the Village Board of Trustees and shall contain detailed recommendations where and when appropriate. Such minutes shall be filed with the Village Clerk, and the Village Board of Trustees shall provide written responses to the said recommendations in a timely manner;
(d) Chairpersons: The Chairperson of each Board and Commission shall be appointed by the Village President with the advice and consent of the Village Board of Trustees and the Chairperson’s roles and responsibilities shall be as follows:
(i) Ensure that agendas are prepared for each meeting and to place items on the agendas;
(ii) Preside over and conduct the meetings; and
(iii) Act as liaison to the Village President and Board of Trustees.
(e) Trustees’ Participation: Trustees shall not be voting members of Boards and Commissions, but may act as ex-officio members or liaisons to the Village President and Board of Trustees as determined appropriate by the Village President and Board of Trustees;
(f) Periodic Review: Following each election cycle for the Village President, a review of existing advisory Boards and Commissions, and their affiliated no-for-profit entities, if any, shall be conducted by the Village President and Board of Trustees. Such review shall include the duties, responsibilities and by-laws to ensure relevance to current needs and direction for amendments as deemed appropriate.
(Ord. 5283, 3-19-18)