§ 31.024 RECORD OF MEETINGS.

   (A)   As the meeting progresses, the following memoranda shall be kept:

      (1)   The date, time and place of the meeting;

      (2)   The members of the Town Council recorded as either present or absent;

      (3)   The general substance of all matters proposed, discussed or decided;

      (4)   A record of all votes taken, by individual members if there is a roll call; and

      (5)   Any additional information required under I.C. 5-14-1.5-3.5 or 5-14-1.5-3.6 of this chapter or any other statute that authorizes a governing body to conduct a meeting using an electronic means of communication.

   (B)   The memoranda are to be available within a reasonable period of time after the meeting for the purpose of informing the public of the Town Council’s proceedings.  The minutes, if any, are to be open for public inspection and copying.

(I.C. 5-14-1.5-4(b) and (c))

§ 31.025 QUORUM.

   A majority of all the elected members of the Town Council constitutes a quorum.

(I.C. 36-5-2-9.2)

§ 31.026 CLERK OF COUNCIL; TIE-BREAKING VOTE.

   (A)   The Town Clerk-Treasurer is the Clerk of the Town Council.

   (B)   The Clerk-Treasurer is an ex officio member for the purpose of casting the deciding vote to break a tie.

(I.C. 36-5-2-8)

MEETINGS; RULES OF PROCEDURE

§ 31.040 PRESIDING OFFICER.

   (A)   The Council President shall take the chair at the hour appointed, or to which the Council shall have adjourned, and shall immediately call the members to order; whereupon, the Clerk of Council shall proceed to call the roll of members. 

   (B)   If a quorum is present, the Clerk of Council shall so announce and the Council shall proceed with the order of business.

Cross-reference:

   Election of Council President, see § 31.004

   Town Clerk-Treasurer serves as Clerk of Council, see § 31.026

§ 31.041 QUORUM FOR CONDUCTING BUSINESS.

   (A)   A quorum shall consist of a majority of the entire Council, including the Council President.  A quorum shall be necessary to transact the business of the Town Council.

   (B)   If no quorum is present, the Council shall not thereby stand adjourned, but the members present shall adjourn or recess the Council by a majority vote.

§ 31.042 ABSENCE OF PRESIDENT.

   At any meeting of the Council where a majority shall be assembled, and if the President is temporarily absent but within or near the community, the Clerk of Council shall preside and call the roll, whereupon the Council shall elect a Temporary Chairperson from its membership. In the event that the absence of the President shall be of a more permanent nature, a President Pro Tem shall be elected.