The Comptroller shall perform the following duties subject to the direction of the Village Administrator:
(A) Work closely with and assist the Village Treasurer in the performance of the Treasurer's duties;
(B) Be responsible for all day-to-day financial activities of the village;
(C) Direct, coordinate and be responsible for the collection, investment and disbursement of village funds;
(D) Advise the Village Administrator and Corporate Authorities on all matters relating to the village finances;
(E) Supervise the work of village employees assigned to the Comptroller;
(F) Receive all invoices from suppliers and check with department heads to determine that all items on purchase orders have been delivered to the village;
(G) (1) Keep a bond register showing all outstanding bonds to the village; the number and the date of issuance and expiration of such bonds; the name and address of persons to whom such bonds are issued; the identity of the fund out of which such bonds are payable, and, if payable out of a special assessment fund, the installment number to which such bonds belong; and the village bonds that are purchased, paid or canceled;
(2) The Comptroller shall prepare an annual report describing the bonds sold or paid during the year and the terms of such sales or the amount paid, with each and every item of expense thereof.
(H) Submit to the corporate authorities a report of his or her estimate, as nearly as possible of the money necessary to defray the expenses of the village during the current fiscal year. For the purpose of making this report, the Comptroller is authorized to require all officers to submit statements of the condition and expense of their respective offices or departments, with any proposed village improvements and the probable expense thereof, all unperformed contracts and the amount of all unexpected appropriations of the preceding year. In this report, the Comptroller shall:
(1) Classify the different objects and purposes of expenditure, giving, as nearly as possible, the amount required for each;
(2) Show the aggregate income of the preceding fiscal year from all sources;
(3) Show the amount of liabilities upon which interest is to be paid;
(4) Show the bonds and debts payable during the year, when due and payable; and
(5) Such other information as may be requested by the Corporate Authorities or Village Administrator.
(Ord. 97-11, passed 4-23-97)