(A) The Village Treasurer shall receive all moneys belonging to the village and shall render at the end of each and every month, and more often if required, a statement under oath, to the Board of Trustees, showing the state of the treasury at the date of such account and the balance of the money in the treasury. The statement shall set forth all the moneys received by him, and on what account they shall have been received; also all moneys paid out by him and on what account they shall have been paid.
(B) The Treasurer shall cause to be kept books of account, in such manner as to accurately show all moneys received by him, from whom, and on what account they shall have been received; also all moneys paid out by him and on what account they have been paid. The books shall be kept in such manner as to be readily understood and investigated. The books and all papers and files of said office shall at all times be open to the examination of the President and Board of Trustees or any member thereof.
(C) The Village Treasurer shall keep by double entry a full detailed account of all village funds, general tax receipts and receipts from other sources, also a Bond Account, Sinking Fund Account, and Forfeit Account in the village ledger. He shall keep a "special fund" ledger in which all special funds shall be kept separately by numbers and names of the special funds, showing the total amount of each fund and installment of same to be collected and each amount to show the total collections and disbursements on account of same.
(D) Each warrant, as soon as it is issued by the Clerk and signed by the President, shall be registered by the Village Treasurer in the warrant account with each fund, which shall be kept by him, showing under separate headings the dates and amounts of payments made on the same and when canceled, and he shall, on registering each warrant, cancel the same and mark same "Paid by Treasurer" with the date of each payment.
(E) All funds and money belonging to the village in the custody of the Village Treasurer shall be kept on deposit with such bank or banks as shall be designated by the President and Board of Trustees by resolution, as a depository for such funds and money. Said bank or banks shall not be qualified to receive funds or money of this village until it has furnished the corporate authorities with two copies of the last two sworn statements of resources and liabilities which the bank is required to furnish the Auditor of Public Accounts or to the Comptroller of Currency.
(F) The Village Treasurer shall be discharged from responsibility for all funds or money which he deposits in said bank or banks while the funds and money are so deposited; provided, however, that the amount of such deposits shall not exceed 75% of the bank's or banks' capital stock and surplus and the Village Treasurer shall be responsible for funds or money deposited in the bank or banks in excess of this limitation. Such funds or money shall be subject to withdrawal from time to time upon checks or combination voucher-checks signed by either the Village Treasurer, or the President, or the Chairman of the Finance Committee.
(G) The Village Treasurer shall also perform such additional duties as may be prescribed from time to time by ILCS Ch. 65, Act 5 § 3-10-1 et seq.
(Ord. 75-15, passed 7-30-75; Am. Ord. 93-01, passed 1-12-93)