(A) All meetings of the Planning, Zoning and Development Commission shall be held at the call of the Chairperson and at such other times as the Commission may determine.
(B) All meetings of the Commission shall be open to the public.
(C) The Commission shall keep minutes of its proceedings, showing the vote of each member upon every question, or if absent or failing to vote indicating such fact and shall also keep records of its examinations and other official actions. Findings of fact shall be included in the minutes on each case and the reasons for granting or denying each application shall be specified. Every rule, regulation, and every order, requirement, decision, or determination of the Commission shall immediately be filed in the office of the Village Clerk and shall be a public record.
(D) The Commission shall adopt its own rules of procedure, a copy of which and all amendments thereto shall be filed in the office of the Village Clerk.
(E) The minutes of the Commission shall be open to public examination at reasonable hours.
(F) Expenses incurred by the Commission are to be itemized and shall be borne by the village.
(G) Each Commissioner must attend a minimum of nine of the 12 scheduled meetings each calendar year. If a Commissioner fails to attend the minimum number of meetings, the Village President may declare the position vacant and appoint another person to fulfill the remainder of the term.
(H) The Commission shall appoint a secretary from among its members.
(Ord. 77-03, passed 1-19-77; Am. Ord. 95-05, passed 4-10-95; Am. Ord. 95-06, passed 4-10-95)