(A) The time limit prescribed in § 35.07 of this chapter may be extended in each case for not more than seven additional working days for any of the following reasons:
(1) The requested records are stored in whole or in part at other locations other than the office having charge of the requested records;
(2) The request requires the collection of a substantial number of specified records;
(3) The request is couched in categorical terms and requires an extensive search for the records responsive to it;
(4) The requested records require examination and evaluation by personnel having the necessary competence and discretion to determine if they are exempt from disclosure under the terms of the state’s Freedom of Information Act or should be revealed only with appropriate deletions;
(5) The request for records cannot be complied with by the village within the time limits prescribed by division (A)(4) above without unduly burdening or interfering with the village;
(6) The requested records have not been located in the course of routine search and additional efforts are being made to locate them; and
(7) There is a need for consultation, which shall be conducted with all practicable speed, with another public body or among two or more components of a public body having a substantial interest in the determination or in the subject matter of the request.
(B) When additional time is required for any of the above reasons, the Clerk shall notify the person making the request, by letter, within the time limits specified in this section, of the reasons for the delay and the date by which the records will be made available or denial will be forthcoming. In no instance may the delay in processing last longer than seven working days. A failure to render a decision within seven working days shall be considered a denial of the request.
(2007 Code, § 15-1-8)