The Purchasing Officer, upon notification by Using Agencies of excess City-owned surplus personal property, is authorized to determine whether any such City-owned personal property is surplus to the present or future needs of the City and will coordinate the disposition of said City property. This section shall not be applicable to personal property or money, to the extent the disposition of such is governed by other applicable law, including, without limitation, escheat pursuant to Cal. Govt. Code §§ 50050 et seq., personal property or goods pursuant to the California Uniform Controlled Substances Act (Cal. Health and Safety Code §§ 11000 et seq.), or the Unclaimed Property Law (Cal. Code of Civ. Proc. §§ 1500 et seq.).
(a) Declaration of Surplus Goods. Using Agencies that determine certain goods to be of no use to their Agency must complete a "surplus property transaction request" and forward it to the Purchasing Officer for review and subsequent declaration as being surplus.
(b) Custody of Surplus Goods. Each Using Agency shall retain custody of its surplus goods until their transfer or final disposition has been determined. No Using Agency shall, in any event, permit any surplus goods held by it to be loaned or donated without prior City Council approval, or destroyed or otherwise removed from the City's custody without the prior written approval of the Purchasing Officer.
(c) Transfer. Before disposing of surplus goods, the Using Agency shall canvass all other Using Agencies to determine whether another City Agency can use the surplus goods. If another Agency desires to use the goods, Purchasing shall assist in transferring the goods to that Agency.
(d) Disposition. The Purchasing Officer is hereby authorized to dispose of surplus goods which are not used or needed by any Using Agency or which have become unsuitable for City use. Such goods may be disposed of by any of the following procedures:
(1) Exchanged or traded in on new goods;
(2) Sold utilizing competitive procedures similar to those prescribed herein for open market procurement;
(3) Sold at public auction conducted by a professional auctioneer;
(4) Sold utilizing a negotiation process when the Purchasing Officer deems that such process is in the best interests of the City;
(5) Disposed of as scrap material or destroyed if no resale value exists; or
(6) Donated to a non-profit organization or other public entity following a City Council determination that such donation would serve a public purpose.
(§ 3, Ord. 3054, eff. August 18, 2016)