There is hereby created the position of Purchasing Officer who shall oversee the following activities:
(a) Solicitation of Competition. Obtain the best value on all purchases and award only to responsible bidders. Discourage uniform bidding and endeavor to obtain the highest level of open competition feasible on all purchases.
(b) Procurement. Purchase goods, services and public projects required by Using Agencies in accordance with the rules and regulations prescribed by the City Council; administrative procedures approved by the City Manager; and the purchasing procedures implemented by the Administrative Services Agency or as otherwise provided by law.
(c) Contractual Commitments. Manage the purchasing program using contracts as permitted by law including, but not limited to, equipment service contracts, lease purchase agreements and rental agreements, subject to the restrictions set forth in this chapter and/or specifically provided by law. Negotiate and recommend the execution of contracts for the purchase of supplies, services and equipment.
(d) Documentation. Maintain purchasing related forms, bid lists, vendor directory, catalog file and records needed for the efficient operation of the City's centralized purchasing program.
(e) Market Trends. Keep informed of current developments in the procurement field in areas such as prices, market conditions and new products.
(f) Disposition of Surplus Personal Property. Facilitate the transfer of surplus or unused goods between City departments as needed. Sell surplus goods unsuitable for City use or discard if there is no salvage value.
(g) Asset Identification. Assign asset numbers to capital assets for accountability and fiscal control of City property.
(§ 3, Ord. 3054, eff. August 18, 2016)