(a) All members of the City’s committees, commissions and boards shall be appointed and removed and shall serve subject to the terms set forth in this section, unless specifically otherwise provided. This section shall not apply to ad hoc committees, commissions or boards which are established from time to time by the City Council other than by means of adoption of an ordinance. This section shall, however, apply to the following committees, commissions and boards which have been created within the City and which are provided for in the Code as indicated below:
(1) Planning Commission (Title 2, Chapter 2, Article 3).
(2) Recreation and Parks Commission (Title 2, Chapter 2, Article 4).
(3) Ontario Public Library Board of Trustees (Title 2, Chapter 5).
(4) Ontario Museum of History and Art Board of Trustees (Title 2, Chapter 9).
(b) All committees, commissions and boards shall consist of not more than five (5) members, except:
(1) The Recreation and Parks Commission shall consist of seven (7) regular members and one (1) non-voting student member. The seven (7) regular members shall include two (2) school representatives, one from the high school level and one from the elementary school level, and these two (2) shall be at-large members appointed under the process described in subsection (d)(4). The application process, selection, term and duties of the student member shall be consistent with the Recreation and Parks Commission’s administrative policy, as amended from time to time.
(2) The Planning Commission shall consist of seven (7) members, two (2) of which shall be at-large members appointed under the process described in subsection (d)(4).
(3) The Ontario Housing Authority Commission shall consist of seven (7) members. The seven (7) members shall include five (5) regular members appointed by each of the five (5) City Council members and, if the Housing Authority has tenants, two (2) tenant members, who are tenants of the Housing Authority, one (1) of which shall be over sixty-two (62) years of age, if the Housing Authority has tenants over that age, and these two (2) shall be at-large members appointed under the process described in subsection (d)(4).
(c) Members of each committee, commission and board shall be residents of the City, but shall not otherwise be employees of the City while serving on such committee, commission or board.
(d) With the exception of the non-voting student member of the Recreation and Parks Commission, members of each of the City’s committees, commissions and boards shall be appointed in accordance with the following procedures:
(1) Any resident desiring appointment to a committee, commission or board must complete a formal application to be filed with the City Clerk.
(2) Immediately after the regular municipal election, the City Clerk shall solicit applications for at-large seats. The City Clerk shall also solicit applications for individual City Council- nominated seats, should any City Council member so request. Said solicitations shall be published at least once in a local newspaper of general circulation.
(3) Each of the five (5) City Council members shall submit to the Mayor the name of one (1) person proposed for appointment to a committee, commission or board; said nominees shall be eligible for appointment only if a formal application is on file with the City Clerk, and upon approval of such appointment by the Mayor and concurrence of the City Council, the name of the appointee shall be recorded in the minutes of the City Council meeting. If the City Council member responsible for the original nomination fails to make a successful nomination within sixty (60) days following the beginning of that City Council member’s term, the City Council may itself appoint an individual to fill that position.
(4) The City Council, by a majority vote, shall appoint two (2) of its members to serve as a Nominations Committee to bring forward nominees from the applicant pool to serve as the at-large members on committees, commissions or boards. These nominees must be approved by the Mayor and the concurrence of the City Council.
(5) In the case of a vacancy on committees, commissions or boards, the City Council member who made the original nomination shall have the right to nominate a person to fill the vacancy subject to the approval of the Mayor and the concurrence of the City Council in accordance with subsection (d)(3). If the City Council member who made the original nomination fails to make a successful nomination following the vacancy, the City Council may itself appoint an individual to fill that position. If the vacancy occurs by an at-large member appointed through the process in subsection (d)(4), then the nomination of a replacement shall be made in accordance with that subsection.
(e) A City Council member may submit to the Mayor the name of an appointee proposed for removal by a commission, committee or board, and upon approval of such name by the Mayor and concurrence of the City Council, such appointee’s removal shall be recorded in the minutes of the City Council meeting.
(f) Any member of any committee, commission or board may be removed by a majority vote of the City Council.
(§§ 1 and 3, Ord. 2693, eff. August 5, 1999 as amended by § 1, Ord. 2754, eff. April 4, 2002, §§ 1 and 2, Ord. 2899, eff. February 19, 2009, §§ 1 and 2, Ord. 2996, eff. July 31, 2014, § 2, Ord. 3047, eff. May 19, 2016)