(a) Checks to be Issued. The Finance Director shall issue checks or other negotiable instruments to pay the bills. He shall retain a copy, other than the original, for record purposes.
(b) Documents to be Assembled. The Director shall assemble all of the documents related to each individual purchase, which shall consist of:
(1) The requisition for purchase, with written quotes (if any);
(2) The purchase order with certificate (if any);
(3) A copy of the waybill;
(4) The invoice;
(5) A copy of the check issued by the City to pay the bill; and
(6) Correspondence or any other document (if any).
He shall then gather into one place the documents so assembled for all of the purchases listed in each individual ordinance to pay bills and retain these documents for record purposes.
(Ord. 52-72. Passed 10-10-72.)