(a) Verification: Purchase Order and Certification. Monthly utility invoices and other monthly invoices already authorized by Council may be paid immediately upon receipt by the Finance Director. All purchases may be paid for by the Finance Director after an approval process established by the Finance Department and a purchase order has been issued. If Council approves the requisition, it shall be presented to the Finance Director, who shall verify from the vendor the purchase price indicated on the requisition. If verified, the Finance Director shall issue, within three days (excluding Saturdays, Sundays and holidays), a purchase order, bearing the purchase order number, in a sequence of his or her choosing, and including a certificate. Such certificate shall certify that the amount required for the purchase has been appropriated and is in the Treasury or in the process of collection to the credit of the appropriate fund free from any previous encumbrances.
(b) Inability to Certify. If the Finance Director cannot so certify, he or she shall attach a statement to the requisition and shall present a copy of that statement, other than the original, to the Mayor, the appropriate department director and the department supervisor, and Council if the initial requisition was approved by Council.
(c) Submission of Purchase Order. The Finance Director shall submit the purchase order with certificate to the vendor. One copy of the purchase order with certificate, other than the original, shall be retained by the Finance Director and a second such copy shall be presented to the department supervisor for record purposes.
(Ord. 79-2007. Passed 12-11-07; Ord. 21-2023. Passed 6-27-23.)