The evaluation of the performance of an employee on the job for the purpose of placing him or her in one of three classes shall occur in the following manner:
(a) The Supervisor and each member of the Service Department within the classified service of the City shall, jointly, in some reasonable and democratic manner, design a system for evaluating the performance of employees, other than the Supervisors, in the Streets Department and the Building Department. Such system, and any of its amended versions, shall be approved by the Civil Service Commission prior to its implementation. The system shall award points to individual personal and professional attributes which together constitute the criteria for determining each class in the respective Departments, in a manner as objectively and as similar as possible to other departments which may have such a system. Attributes may be weighted differently; point totals corresponding to the ranges for first, second and third classes may be suggested. A standard form shall be prescribed for recording points awarded according to this system, which shall include places for:
(1) The Supervisor to recommend at which class the employee being evaluated should be placed;
(2) Such employee to sign his or her name, acknowledging his or her examination of the completed form;
(3) Such employee to indicate his or her acceptance or protest of the evaluation and recommendation; and
(4) The appropriate Department Director to indicate his or her approval or rejection of the recommendation of the Supervisor.
(b) The Supervisor of each Department, once each year, shall award points, as accurately and as fairly as possible, in accordance with the system established for his or her Department, on the prescribed standard form, to reflect the typical performance of the employee being evaluated during the year since the last such awarding of points. He or she shall then recommend at which class the employee being evaluated should be placed and shall submit the form to each employee for his or her signature and indication of acceptance or protest of the evaluation and recommendation. The employee shall return the form to his or her Supervisor within ten days after receipt thereof.
(c) Any employee protesting the evaluation or the recommendation of his or her Supervisor may appeal in accordance with subsection (f) hereof.
(d) Once the Supervisor has obtained the signature of each employee in his or her Department, he or she shall submit the form to his or her Department Director who shall approve or reject the Supervisor's recommendations as to which class an employee should be placed in, within ten days after receipt thereof. The class in which an employee is placed shall become effective on the next immediate anniversary date of such employee.
(e) An employee protesting the decision of his or her Department Director may appeal in accordance with subsection (f) hereof.
(f) An employee appealing either the evaluation or the recommendation of his or her Supervisor, or the decision of his or her Department Director, shall first appear before the Grievance Committee established by the rules and regulations of each Department. Any employee appealing the decision of the Committee relating to evaluation, recommendation or decision as it affects his or her class, shall then appear before the Civil Service Commission, whose decision shall be final. Notice of appeal to either the Committee or the Commission must be presented within ten days after the action precipitating the appeal occurs.
(Ord. 112-88. Passed 5-23-89.)