(a) Internal Service Funds.
(1) Pursuant to Section 8.03 of the City Charter providing for the Director of Finance to establish and maintain accurate records, Council hereby authorizes the establishment of new internal service funds as identified by the Finance Director for the proper determination of the cost of providing a service and assuring that the resources generated by one service are not improperly utilized for another.
(2) It is expected that one fund will be established for the service group as described and approved by the Service Supervisor, Service Director and Service Chairman. A second fund will be established for the administration group to account for work done on wastewater treatment plants, assessments, etc. It is also expected that future funds will be needed to provide for proper accounting of government funds as identified in GAAFR.
(3) The Finance Director is authorized and directed to seek approval from the State Auditor for the establishment of such funds and once approved to implement such funds as soon as practical.
(Ord. 109-88. Passed 12-27-88.)
(b) Park and Recreation Operating Fund.
(1) There is hereby established a Park and Recreation Operating Fund. There shall be paid into such Fund all income derived from the fees required by Section 1448.035, which are to be utilized for the planning, acquisition, improvement, expansion and operation of public parks, playgrounds and recreational facilities and programs to serve the increasing population of the City and the means of providing revenues from bequests, legacies, donations, revenues and other charges for park and recreation facilities, with which to finance such public facilities and programs.
(2) The Director of Finance shall make payments from this Fund to pay for current operations for wages, benefits, supplies, contracted services and Capital Park facilities for park and recreation or for general non-fee community recreation events upon presentation of vouchers and orders thereto by proper City officials.
(Ord. 78-2006. Passed 6-13-06.)
(3) Certain general community events such as concerts, parades, and holiday events proposed by the Park and Recreation Board may be subsidized by Fund 121 upon approval by Council provided said Fund balance maintains a minimum of $2500.00. (Ord. 10-2007. Passed 3-13-07.)
(c) Recreation Fund.
(1) There is hereby created a governmental fund type, which is further defined as a special revenue type fund which shall be known as 121 Recreation Fund.
(2) All cash and/or resources received by the City of Olmsted Falls designated for the purpose of paying for recreation programs as may, from time to time, be suggested by the Park and Recreation Board to Council and subject to Council approval is hereby established and shall bear the title Recreation Fund. There shall be paid into the Fund such monies as shall be derived from participant fees and such other income derived from bequests, legacies, donations, revenue transfers and other charges for park and recreation facilities.
(3) The Director of Finance shall make payments from the Recreation Fund upon presentation of vouchers and orders thereto by proper City officials for programs deemed by the Parks and Recreation Board for recreational programs for participants. Excess funds may be transferred to Fund 113 (Parks and Recreation Operating Fund) provided that the fund balance maintains a minimum of $2500. Such excess funds may be transferred on recommendation of the Park and Recreation Board and approval by Council. (Ord. 79-2006. Passed 6-13-06.)
(d) Litter Control Fund.
(1) A fund for depositing is hereby established bearing the title “Litter Control Fund.”
(2) The Finance Director of the City is authorized to seek approval from the Bureau of Inspection and Supervision of Public Offices of the State to establish the Litter Control Fund.
(3) The Litter Control Fund shall be funded from grant funds and/or any cash donations received, and all allowable litter control expenditures will be paid from such Fund. (Ord. 43-85. Passed 6-10-85.)
(e) Property/Casualty Insurance Trust Fund.
(1) A fund is hereby established bearing the title “Property/Casualty Insurance Trust Fund.”
(2) The Finance Director of the City is hereby authorized and directed to seek approval from the State Auditor to establish an interest bearing fund, the Property/Casualty Insurance Trust Fund, pursuant to Ohio R.C. 5705.12.
(3) Funding for the aforesaid Property/Casualty Insurance Trust Fund shall come from a contribution from the General Fund at the rate of one thousand dollars ($1,000) per month commencing April 1, 1988, and continuing each and every month thereafter. When, because of catastrophic losses or other unforeseen losses, the Fund is found to be insufficient in its reserves, payments may be made directly from the General Fund.
(4) Council shall review the status of this Trust Fund at least every five years, or at any time that Council deems it to be necessary, to ensure that the Fund is properly funded to meet the needs of the aforesaid program.
(5) The Finance Director, under the direction of the Mayor, shall establish administrative guidelines and the necessary forms for processing and paying claims and/or premiums pursuant to this program.
(Ord. 101-88. Passed 11-22-88.)
(f) Medical Insurance Trust Fund.
(1) A fund is hereby established bearing the title "Medical Insurance Trust Fund," pursuant to Ohio R.C. 5705.12.
(2) The Finance Director of the City is hereby authorized and directed to seek approval from the State Auditor to establish an interest bearing fund, the "Medical Insurance Trust Fund," pursuant to Ohio R.C. 5705.12 .
(3) Funding for the aforesaid "Medical Insurance Trust Fund" shall come from a contribution from the General Fund at the rate of one thousand dollars ($1,000) per month commencing April 1, 1988, and continuing each and every month thereafter. If, because of catastrophic losses or other unforeseen losses, the Fund is found to be insufficient in its reserves, payments may be made directly from the General Fund.
(4) Council shall review the status of this Trust Fund at least every five years, or at any time that Council deems it to be necessary, to ensure that the Fund is properly funded to meet the needs of the aforesaid program.
(5) The Finance Director, under the direction of the Mayor, shall establish administrative guidelines and the necessary forms for processing and paying claims and/or premiums pursuant to this program.
(Ord. 100-88. Passed 4-22-88.)
(g) Shade Tree Assessments Fund.
(1) There is hereby established a fund for depositing, bearing the title "Shade Tree Assessments Fund."
(2) The Finance Director of the City is authorized to seek approval from the Bureau of Inspection and Supervision of Public Offices of the State to establish the Shade Tree Assessment Fund.
(3) All money paid to the City pursuant to levies, bills and/or assessments made thereto shall be accredited to such Fund and expended in accordance with the terms and provisions of the Ohio Revised Code.
(Ord. 57-86. Passed 4-14-86.)
(h) Law Enforcement Trust Fund. A Special Revenue Fund known as the Law Enforcement Trust Fund is hereby established for the purpose of receiving and expending money pursuant to, and in the manner prescribed by, Ohio R.C. 2933.43.
(Ord. 28-89. Passed 4-12-89.)
(i) Storm Sewer Maintenance and Repair Fund.
(1) There is hereby established a fund for depositing, bearing the title “Storm Sewer Maintenance and Repair Fund.”
(2) The Finance Director of the City is authorized to seek approval from the Bureau of Inspection and Supervision of Public Offices of the State to establish the Storm Sewer Maintenance and Repair Fund.
(3) All moneys paid to the City pursuant to Section 1448.03(a)(4)B. which are designated for deposit to such Fund, and thirty-five percent (35%) of moneys received by the City pursuant to Section 1042.115 as local charges, shall be credited to such Fund and expended solely for the purchase of Capital Equipment and the maintenance and repair of storm sewers within the City. (Ord. 34-2008. Passed 6-10-08.)
(j) Enforcement and Education Fund.
(1) There is hereby established a Special Revenue Fund known as the Enforcement and Education Fund, which shall be used solely and exclusively for the purposes set forth in the Ohio R.C. 4511.191.
(2) Expenditures from such Fund shal1 be made by the Director of Finance to pay only those costs incurred in enforcing Ohio R.C. 4511.191, or a substantially similar Municipal ordinance, and in educating the public of laws governing the operation of a motor vehicle while under the influence of alcohol, the dangers of operating a motor vehicle while under the influence of alcohol, and other information relating to operating a motor vehicle and consuming alcoholic beverages.
(Ord. 17-92. Passed 4-14-92.)
(k) Community Development Block Grant Fund.
(1) There is hereby created a Government Fund Type, which will be a Special Revenue Generic Fund Type, and which will be known as the "Community Development Block Grant Fund."
(2) All cash and/or resources received by the City as a grantee or as a subgrantee shall be accounted for in the Community Development Block Grant Fund.
(3) The Director of Finance shall make payments from said Fund upon the presentation of vouchers or orders therefor by proper City officials in accordance with the law and applicable grant requirements. Such disbursements shall be made for the purpose of the various approved grant projects.
(4) The Director of Finance is further authorized and directed to make application to the Bureau of Inspection of the State of Ohio for approval of the creation of the Community Development Block Grant Fund pursuant to the provisions of Ohio R.C. 5705.12.
(Ord. 51-92. Passed 9-8-92.)
(l) Ohio Water Development Authority Debt Service Clark/Cranage Fund.
(1) There is hereby created a Government Fund Type, which will be a Debt Service Fund Type, and which will be known as the "Ohio Water Development Authority (OWDA) Debt Service Clark/Cranage Fund."
(2) All cash and/or resources received by the City designated for the retirement of the pro rata portion relating to the Clark/Cranage Water Main Construction OWDA Loan Number 2092 shall be accounted for in the OWDA Debt Service Clark/Cranage Fund.
(3) The Director of Finance shall make payments from said Fund upon the presentation of vouchers or orders therefor by proper City officials in accordance with the law and applicable loan repayments.
(4) The Director of Finance is further authorized and directed to make application to the Management Advisory Services of the Office of the Auditor of the State of Ohio for approval of the creation of the OWDA Debt Service Clark/Cranage Fund pursuant to the provisions of Ohio R.C. 5705.09 and 5705.12.
(Ord. 71-93. Passed 10-12-93.)
(m) Project 2 Sewer Fund.
(1) There is hereby created a Governmental Fund Type, which will be a Capital Projects Fund Type, and which will be known as the "Project 2 Sewer Fund."
(2) All cash and/or resources received by the City designated for the construction of the Project 2 Sewer Lines shall be accounted for in the Project 2 Sewer Fund.
(3) The Director of Finance shall make payments from said Fund upon the presentation of vouchers, orders or purchase orders therefor by proper City officials in accordance with the law and applicable grants and/or loans for the purpose of constructing the Project 2 sanitary sewer lines.
(4) The Director of Finance is further authorized and directed to make application to the Management Advisory Services of the Office of the Auditor of the State of Ohio for approval of creation of the Project 2 Sewer Fund pursuant to the provisions of Ohio R.C. 5705.09 and 5705.12.
(Ord. 59-94. Passed 5-24-94.)
(n) Project 2 Water Fund.
(1) There is hereby created a Governmental Fund Type, which will be a Capital Projects Fund Type, and which will be known as the "Project 2 Water Fund."
(2) All cash and/or resources received by the City designated for the construction of the Project 2 water mains shall be accounted for in the Project 2 Water Fund.
(3) The Director of Finance shall make payments from said Fund upon the presentation of vouchers, orders or purchase orders therefor by proper City officials in accordance with the law and applicable grants and/or loans for the purpose of constructing the Project 2 water mains.
(4) The Director of Finance is further authorized and directed to make application to the Management Advisory Services of the Office of the Auditor of the State of Ohio for approval of creation of the Project 2 Water Fund pursuant to the provisions of Ohio R.C. 5705.09 and 5705.12.
(Ord. 60-94. Passed 5-24-94.)
(o) Sewer Operation Maintenance and Repair Fund.
(1) There is hereby created a Governmental Fund Type, which will be a Special Revenue Fund Type, and which will be known as the "Sewer Operation Maintenance and Repair Fund."
(2) Sixty-five percent (65%) of moneys received by the City pursuant to Section 1042.115 as local charges shall be accounted for in the Sewer Operation Maintenance and Repair Fund.
(3) The Director of Finance shall make payments from said Fund for the purchase of capital equipment and the maintenance and repair of sanitary sewers upon the presentation of vouchers, orders or purchase orders therefor by proper City officials in accordance with the law.
(4) The Director of Finance is further authorized and directed to make application to the Management Advisory Services of the Office of the Auditor of the State of Ohio for approval of creation of the Sewer Operations Maintenance and Repair Fund pursuant to the provisions of Ohio R.C. 5705.09 and 5705.12.
(Ord. 33-2008. Passed 6-10-08.)
(p) Project 3 Sewer Fund.
(1) There is hereby created a Governmental Fund Type which will be a Capital Projects Fund Type, and which will be known as the "Project 3 Sewer Fund".
(2) All cash and/or resources received by the City designated for the construction of the Project 3 sewer lines shall be accounted for in the Project 3 Sewer Fund.
(3) The Director of Finance shall make payments from said Fund upon the presentation of vouchers, orders or purchase orders therefor by proper City Officials in accordance with the law and applicable grants and/or loans for the purpose of constructing the Project 3 sanitary sewer lines.
(4) The Director of Finance is further authorized and directed to make application to the Management Advisory Services of the Office of the Auditor of the State for approval of creation of the Project 3 Sewer Fund pursuant to the provisions of Ohio R.C. 5705.12.
(Ord. 24-98. Passed 3-10-98.)
(q) Sewer Debt Project 2 Fund.
(1) There is hereby created a Governmental Fund Type, which will be a Debt Service Fund Type, and which will be known as the "(209)-Sewer Debt Project 2 Fund".
(2) All cash and/or resources received by the City designated for the retirement of the pro rata portion related to the Project 2 sanitary sewer lines construction financed through the Water Pollution Control Loan Fund, Loan Number CS 391827-01, through the Ohio Water Development Water Authority Loan Number 296 SRF, shall be accounted for in the (209)- Sewer Debt Project 2 Fund.
(3) The Director of Finance shall make payments from said Fund upon the presentation of vouchers or orders therefor by proper City officials in accordance with the law and applicable loan repayments.
(4) The Director of Finance is further authorized and directed to make application to the Management Advisory Services of the Auditor of the State of Ohio for approval of the creation of the (209)-Sewer Debt Project 2 Fund, pursuant to the provisions of Ohio R.C. 5705.09 and/or 5705.12.
(Ord. 102-98. Passed 11-24-98.)
(r) Water Debt Project 2 Fund.
(1) There is hereby created a Governmental Fund Type, which will be a Debt Service Fund Type, and which will be known as the "(208)-Water Debt Project 2 Fund".
(2) All cash and/or resources received by the City designated for the retirement of the pro rata portion related to the Project 2 water main construction financed through the Ohio Water Development Authority Loan Number 8010, shall be accounted for in the (208)-Water Debt Project 2 Fund.
(3) The Director of Finance shall make payments from said Fund upon the presentation of vouchers or orders therefor by proper City officials in accordance with the law and applicable loan repayments.
(4) The Director of Finance is further authorized and directed to make application to the Management Advisor, Services of the Auditor of the State of Ohio for approval of the creation of the (208)-Water Debt Project 2 Fund, pursuant to the provisions of Ohio R.C. 5705.09 and/or 5705.12.
(Ord. 103-98. Passed 11-24-98.)
(s) Mayor's Court Computerization Fund.
(1) The Council has determined that additional funds are necessary in order to computerize the Olmsted Falls Mayor's Court, to make available computerized legal research, or to do both.
(2) There is hereby created a Governmental Fund Type, which is further defined as a Special Revenue Fund Type, in accordance with Ohio R.C. 1901.261(A).
(3) This particular fund will be known as (123) Mayor's Court Computerization Fund.
(4) Pursuant to Ohio R.C.1901.261(A), the Olmsted Falls Mayor's Court shall include in its schedule of fees and costs one additional fee not to exceed three dollars ($3.00) for the filing of each cause of action or appeal, and the Clerk of Court shall be directed to charge that fee and to pay that amount to the City for inclusion in the Olmsted Falls Mayor's Court Computerization Fund.
(5) The Director of Finance shall make payments from said specific fund upon the presentation of vouchers or orders therefor by proper City officials in accordance with the law.
(6) The Director of Finance is authorized and directed to file a copy of this section with the Local Government Services of the Auditor of State of Ohio.
(Ord. 90-2000. Passed 10-10-00)
(t) Computerization of the Clerk of Court Office Fund.
(1) The Council has determined that additional funds are necessary in order to computerize the office of the Clerk of the Olmsted Falls Mayor's Court.
(2) There is hereby created a Governmental Fund Type, which is further defined as a Special Revenue Fund Type, in accordance with Ohio R.C. 1901.261(B).
(3) This particular fund will be known as (133) Computerization of the Clerk of Court Office Fund.
(4) Pursuant to Ohio R.C.1901.261(B), the Olmsted Falls Mayor's Court shall include in its schedule of fees and costs one additional fee not to exceed ten dollars ($10.00) for the filing of each cause of action or appeal, and the Clerk of Court shall be directed to charge that fee and to pay that amount to the City for inclusion in the Computerization of the Clerk of the Olmsted Falls Mayor's Court Office Fund.
(5) The Director of Finance shall make payments from said specific fund upon the presentation of vouchers or orders therefor by proper City officials in accordance with the law.
(6) The Director of Finance is authorized and directed to file a copy of this section with the Local Government Services of the Auditor of State of Ohio.
(Ord. 91-2000. Passed 10-10-00)
(u) Police Vehicle Fund.
(1) There is hereby created a Governmental Fund Type, which is further defined as Special Revenue Fund Type.
(2) This particular fund will be known as "(000) Police Vehicle Fund."
(3) Pursuant to the Administration and this Council, the Olmsted Falls Mayor's Court shall include in its schedule of fees and costs one additional fee not to exceed fifteen dollars ($15.00) for the filing of each cause of action or appeal, and the Clerk of Court shall be directed to charge that fee and to pay that amount to the City for inclusion in the Police Vehicle Fund.
(4) The Director of Finance shall make payments from said specific fund upon the presentation of vouchers or orders therefor by proper City officials in accordance with the law.
(Ord. 26-2019. Passed 5-14-19.)
(v) Coronavirus Relief Fund.
(1) City Council adopted Resolution 34-2020 providing for authority under the Coronavirus Aid, Relief and Economic Security Act and consistent with Senate Bill 310 to receive funds to be used to cover the City's expenses incurred as a result of Coronavirus.
(2) Any and all funds received to cover the costs of Coronavirus expenditures shall be deposited into a new special fund titled the Coronavirus Relief Fund.
(Res. 35-2020. Passed 6-23-20.)
(w) Budget Stabilization Fund.
(1) Purpose. Deeming it advisable and in the interest of the City for the stabilization of the budget and for effective use of tax dollars, the City does hereby create a fund to be known as the Budget Stabilization Fund (#020) for the purposes set forth in this subsection (w).
(2) Definition. As used in this subsection (w) "Fund" means a budget stabilization fund.
(3) Creation. There is hereby created a Budget Stabilization Fund to be used for and as set forth in this subsection (w), as authorized by R.C. § 5705.13(A)(1).
(4) Contributions, appropriations and limitations.
A. Subsequent to the creation of this Fund, the City may appropriate by a resolution or ordinance, adopted by a two-thirds vote of the members elected and serving on the City Council, all or part of a surplus in the General Fund resulting from an excess of revenue in comparison to expenses.
B. The City shall not impose additional taxes to produce revenue in excess of that needed in its estimated budget in order to provide for money to be appropriated to the Fund.
C. A reserve balance account established for the purpose described in paragraph (w)(1) hereof may be established in the General Fund or in one or more special funds for operating purposes of the City. The amount of money to be reserved in such an account in any fiscal year shall not exceed five percent of the revenue credited in the preceding fiscal year to the fund in which the account is established. Subject to R.C. § 5705.29(G), any reserve balance in an account established under paragraph (w)(4)A. hereof shall not be considered part of the unencumbered balance or revenue of the subdivision under R.C. §§ 5705.35(A) or 5705.36(A)(1).
D. The money in the Fund may be invested as provided by law, with the earnings of the Fund to be returned to the City's General Fund. Pursuant to R.C. § 5705.13, the City, by resolution or ordinance, may rescind a reserve balance account established under this division. If a reserve balance account is rescinded, money that has accumulated in the account shall be transferred to the fund or funds from which the money originally was transferred.
E. If the money in the Fund exceeds that permitted as set forth in paragraph (w)(4)C. hereof, the excess money shall be appropriated in the City's next General Fund budget, but shall not be appropriated to the Fund.
(5) A. Appropriations from the Fund. Money in the Fund may be appropriated by a resolution adopted by two-thirds vote of the members elected and serving on the City Council for the following purposes:
1. To fully or partially support a General Fund deficit when the City's annual audit reveals or projects such a deficit.
2. To prevent a reduction in the level of public services at any time in a fiscal year when the City's budgeted revenue in the General Fund is not being collected in an amount sufficient to cover budget expenses of the fund.
3. To prevent a reduction in the level of public services when in preparing the budget for the next fiscal year, the City's estimated General Fund revenue does not appear sufficient to cover estimated expenses.
4. To fund expenses arising because of a natural disaster, including a flood, fire, or tornado. However, if federal or state funds are received to offset the appropriations from the Fund, that money shall be returned to the Fund.
B. In determining whether the City's revenue is not sufficient to cover its expenses, a reduction in the amount of money received for the fiscal year from any source in comparison to the amount of money received for the previous fiscal year, including a reduction in the allocation of state tax money, shall be considered.
(6) Prohibitions. The money in the Fund shall not be appropriated for the acquisition, construction or alteration of a public facility as part of a general capital improvement program.
(Ord. 31-2021. Passed 6-22-21.)
(x) Fund No. 146 - ARPA Fund.
(1) There is hereby established a separate Fund No. 146 - ARPA Fund, as a Special Revenue Fund, for the purpose of accounting for the receipt of funds that are or may be allocated and disbursed to the City by the State of Ohio, pursuant to the American Rescue Plan Act of 2021 (Pub. L. No. 117-2), for the purpose of qualified COVID-19 economic relief, and transferred for the economic benefit of the City in accordance with law. The Director of Finance is authorized and directed to establish such fund. Such Special Revenue Fund shall thereafter remain under the control and supervision of the Director of Finance, who shall impose and maintain all financial controls required by law, and provide for audit of such funds in accordance with local and state law.
(2) The ARPA Fund shall be and remain for an indefinite term, unless otherwise terminated by Council, and further that the Director of Finance be and is hereby authorized and directed to pay out of said Special Revenue Fund such amounts necessary to meet the costs or expenses that meet or exceed the qualifications and criteria imposed by law.
(Ord. 40-2021. Passed 7-27-21.)