(A) The Town Treasurer, who shall be appointed by the Town Manager and hold office at the pleasure of the Town Manager, shall receive all taxes and other money and revenues belonging to the town, and deposit them in such bank as the Town Manager may direct. The Treasurer shall keep the bank books and checkbooks so that they will accurately reflect the state of accounts. Each check shall be drawn payable to the order of the person for whose benefit it is drawn and shall contain a notation on its face that will indicate the purpose for which it is drawn. All checks and vouchers shall be carefully preserved.
(B) The Treasurer shall also so keep the books that all receipts and disbursements and their source and character may appear, and so that a true and accurate understanding of the financial affairs and conditions of the town may be readily ascertained. All of the Treasurer's books and records shall be open to the inspection of the Mayor and any member of the Town Council, or such persons as the Town Council may direct.
(C) No funds shall be disbursed by the Town Treasurer unless upon a warrant of the Town Clerk, countersigned by the Mayor or Town Manager. No funds in excess of $1,500 shall be disbursed by the Town Treasurer except by order of the Council. Each disbursement shall be itemized by date, amount, and payee and appear in the Treasurer's monthly financial report to the Council. For purposes of this division (C), the term ORDER shall include the award of a contract by the Council for services performed on a one-time or reoccurring basis (during the life of the contract) and all funds budgeted and appropriated by the Town Council.
(D) An audit of the books of the Town Treasurer shall be made annually, as soon as practical after the close of the fiscal year, but not later than six months after, by such persons as the Town Council may designate for the purpose, assisted by the Treasurer, and a report of such audit made to the Town Council. This report shall also indicate the amount of uncollected assets of the town in the hands of the Treasurer for collection.
(1998 Code, § 2-185) (Ord. O-2022-06, passed 12-6-2022; Ord. O-2023-15, passed 9-19-2023)