The Administrator is authorized and directed to provide for the sale, disposal, or trade-in of surplus equipment and supplies, including motor vehicles, in the following manner:
(a) At such times as equipment, including motor vehicles, and supplies of the Village serve no useful municipal purpose, the Administrator shall provide for the sale, disposal, or trade-in of such equipment or supplies as provided in this Section.
(b) Sale, disposal, or trade-in of surplus equipment, as determined under subsection (A) hereof, shall be sold, disposed, or traded in by the Administrator by one or more of the following methods:
(1) Surplus property with an estimated value of twenty thousand dollars ($20,000) or more shall be sold, disposed, or traded in using either of the following methods:
A. By the acceptance of sealed bids, after advertising at least once in either a newspaper of general circulation or on the municipal website at least 14 days prior to the bid opening;
B. By public auction, after advertisement at least once in either a newspaper of general circulation or on the municipal website at least 14 days prior to the auction;
C. By internet auction.
(2) Surplus property having an estimated value less than twenty thousand dollars ($20,000) shall be sold, traded in or disposed of by the Administrator at the highest attainable price as determined by the Administrator but without the necessity of sealed bid or public auction. Property not purchased and having no marketable value may be donated or destroyed or otherwise disposed of upon approval by the Administrator.
(3) The proceeds for the sale of surplus property shall be deposited in the Village Treasury to the credit of the General Fund.
(4) The Administrator shall keep full and accurate records of the sale or trade-in value of such property including:
A. Estimated Value
B. Method of Disposal
C. Proceeds Received (if any)
(5) The Administrator shall estimate the value of each piece of equipment or supplies to be sold or traded in under the provisions of this section. The sale, disposal, or trade-in of the individual equipment or supplies having an estimated value in excess of twenty thousand dollars ($20,000) each shall be authorized by Council before the sale or trade-in as provided in subsection (B)(1) hereof and authorization shall be made by motion entered upon the minutes of Council.
(Ord. 08-13. Passed 1-28-13.)