(A) Agenda items to be considered at the regular meetings will be submitted to the Town Clerk not less than three days prior to the meeting. A copy of the agenda for regular meetings of the Planning Commission shall be provided to each member not less than two days prior to the date of the meeting at which such agenda is to be considered.
(B) None of the following subject matters shall be placed on the agenda for any given meeting which are not formally filed with the Town Clerk in the manner provided by law or which were not initiated by motion of the Planning Commission more than three days prior to the meeting at which such matters are to be considered:
(1) Subdivision plats;
(2) Applications for amendments to zoning or other official plan ordinances;
(3) Applications for variances;
(4) Application for, or proceedings initiated by the Planning Commission for the consideration of the general plan or elements thereof, or precise plans, or any amendments thereof; and
(5) Any matter which, by law, is required to be considered at a public hearing.
(C) When any matter is filed with the Town Clerk for consideration and action by the Planning Commission which is of concern to other city departments, the Town Clerk shall notify the Department and request a report or recommendation on the impending matter. The Town Clerk shall provide any information or materials required to clearly indicate the action under consideration. The Town Clerk shall present the reports to the Commission at the time the matter is before it.
(Prior Code, § 10-4-3) (Ord. 2001-02, passed 10-3-2001)