Any request for proposed audit pursuant to any locally administered tax shall comply with the notice requirements of this chapter.
(A) Each notice of audit shall contain the following information:
(1) The tax;
(2) The time period of the audit; and
(3) A brief description of the books and records to be made available for the auditor.
(B) Any audit, or portion thereof, shall occur during normal business hours of the city, but at a time agreeable to the taxpayer. The audit shall occur not less than 15 days from the date the notice is given, unless the taxpayer and the local tax administrator agree to some earlier time.
(C) If the date and time selected by the local tax administrator is not agreeable, the taxpayer may provide notice to the local tax administrator on a date no less than five days after the receipt of the notice of audit with such notice to contain the name of the taxpayer; the original date of the audit and the request for another date and time. Except as authorized in writing of any form by the local tax administrator, the taxpayer must request a date which is within 20 days after the originally- designated date for the audit. The taxpayer's right to request a new date does not guarantee its availability.
(D) In the event the taxpayer is unable to comply with the audit on the originally-designated date or the rescheduled date, the taxpayer may for good cause shown request one further date to be selected by the taxpayer from a range of dates and times approved in writing by the local tax administrator.
(E) Every taxpayer shall keep accurate books and records of the taxpayer's business or activities, including original source papers, documents and books of entry denoting the transactions which had given rise or may have given rise to any tax liability, exemption or deduction. All books and records, papers and documents shall be kept in the English language and shall be subject to and available for inspection by the local tax administrator during all normal business hours of the city.
(F) It is the duty and responsibility of every taxpayer to make available its books and records for inspection by the local tax administrator. If the taxpayer fails to provide the documents necessary for audit within the time provided, the local tax administrator may issue a tax determination and assessment based on the local tax administrator's determination of the best estimate of the taxpayer's tax liability.
(G) If an audit determines there has been an overpayment of a locally imposed and administered tax, written notice of the amount of overpayment shall be given to the taxpayer within 30 days of the city's determination of the amount of overpayment.
(H) In the event a tax payment was submitted to the incorrect local governmental entity, the local tax administrator shall notify the local governmental entity imposing such tax.
(Ord. 00-45, passed 1-23-01)