(a) Excavations in City rights of way disrupt and interfere with the public use of City streets and damage the pavement and landscaping. The purpose of this Section is to reduce this disruption, interference and damage by promoting better coordination among Permittees making excavations in City rights of way and between these Permittees and the City.
(b) Any Permittee owning, operating or installing facilities in City rights of way, providing water, sewer, gas, electric, communication, video or other utility services, shall meet or otherwise communicate annually with the Service Director, at the Service Director’s request, to discuss Permittee’s excavation master plan. No such meeting shall be required if a Permittee certifies in writing to the Service Director that it has no plans for excavation in the Rights-of-way during the next three years. At such meeting, to the extent not already in possession of the City, Permittee shall submit documentation, in a form acceptable to the Service Director, showing the location of the Permittee’s existing facilities in the City rights of way. Permittee shall discuss with the Service Director, its excavation master plan, and identify planned major excavation Work in the City. The Service Director may make his/her own record on a map, drawing or other documentation, of each Permittee’s planned major excavation Work in the City. Permittee shall meet with the Service Director to discuss an initial excavation master plan no later than sixty (60) days after submitting its first Permit application. Thereafter, each Permittee shall submit annually, on the first regular business day of February, a revised and updated excavation master plan. As used in this subsection, the term "planned major excavation Work" refers to any future excavations planned by the Permittee when the excavation master plan or update is submitted that will affect any City Right-of-Way for more than five (5) days, provided that the Permittee shall not be required to identify future major excavations planned to occur more than three (3) years after the date that the Permittee’s master plan or update is discussed. Between the annual meetings to discuss planned major excavation Work, Permittee shall use its best efforts to inform the Service Director of any substantial changes in the planned major excavation Work discussed at the annual meeting.
(c) The City shall have prepared and maintain a list showing the streets that were resurfaced by the City as well as all streets repaved during the past five years. For purposes of this Section, the list shall include a landscaping or other Right-of-Way improvement plan. The list shall be revised and updated on an annual basis. The Service Director shall make the City’s list available for public inspection. In addition, after determining the street resurfacing Work that is proposed for each year, the Service Director shall send a notice of the proposed Work to all Permittees that have had an annual meeting with the Service Director. Failure to prepare or deliver an updated list shall not relieve any Permittee or Applicant from its obligations to cooperate and comply with these regulations. The Permittee may also be subject to any landscaping improvements as set out by the City.
(d) Prior to applying for a Permit, any Person planning to excavate in the City’s rights of way shall review the City’s list of repaved streets on file with the Service Director and shall coordinate, to the extent practicable, with the utility and street Work shown on such plan to minimize damage to, and avoid undue disruption and interference with the public use of such rights of way.
(e) In performing location of facilities in the public rights of way in preparation for construction under a Permit, Permittee shall compile all information obtained regarding its or any other facilities in the public rights of way related to a particular Permit, and shall make that information available to the City in a written and verified format acceptable to the Service Director.
(f) Prior to undertaking any Work in the rights of way or related landscaping, the City may notify all Permittees of the City Work to be performed. Upon such notification, all Permittees shall, within seven (7) days, locate their Facilities in the rights of way in which the Work will be performed, and provide documentation in a format acceptable to the Service Director of the Permittee’s facilities in that Right-of-Way.
(Ord. 14-2002. Passed 1-8-02.)