(a) Application Preparation and Submittal. Applicant shall initially submit an application review that shall set forth each item and calculation required by this Chapter. Applicant must review the provisions of this Chapter and prepare an Application Package that is responsive to each item and requirement herein. An application checklist is available at the office of the Service Director which is intended as a guide but may not be complete for unique circumstances. Questions regarding the sufficiency of the information proposed to be included on the application should be directed to the Service Director prior to submitting the application. Similarly, inquiries to the Service Director regarding the most recent plans for road improvement by the City or work in the rights of way proposed by other persons are encouraged. No application shall be formally reviewed by the Service Director without submittal of the initial Application Fee.
(b) Application Review.
(1) Service Director shall commence a formal application only after it is determined that all required items are included in the Application Package. Applicant shall be notified in writing within 15 working/business days whether the Application Package is complete and a formal review has commenced, or whether the Application Package is deficient in some manner. If deficient, the Applicant shall arrange a meeting with the Service Director in order to remedy the deficiency.
(2) Service Director shall complete a formal review of the Application Package within 20 working/business days after Service Director has determined that Application Package is complete and has mailed a notice to the Applicant that a formal review shall commence.
(3) Service Director shall consult with such persons as he/she deems appropriate during the course of the Formal Review. If additional or different information is determined to be necessary, the 20 days of the formal review shall be extended by the period of time from the Service Director’s request for the additional information until it is received by the Service Director from the Applicant.
(c) Preliminary Permit or Denial. Upon completion of the Formal Review, the Service Director may issue a Preliminary Permit, a Preliminary Permit with Conditions, or a Denial of the Permit.
(1) Preliminary Permit is issued if the application is approved subject to receipt of a written acceptance and acknowledge and payment of fees determined to be appropriate by the Service Director. No work may commence, however until a Final Permit is issued pursuant to subsection (d) below.
(2) Preliminary Permit with Conditions is the same as a Tentative Permit but the Service Director has imposed additional conditions or requirements not set forth in the original application.
(3) Denial of Permit shall be issued if the right-of-way has reached capacity within the area in which the Applicant proposes to perform work or if the application is not sufficient and has not been amended, as if Applicant has failed to correct deficiencies arising from prior work. This includes a denial because Applicant has not demonstrated sufficient willingness to cooperate with and share the right-of-way and improvements therein with other users, present and future.
(d) Final Permit. No Applicant may proceed with any work in a right-of-way until a Final Permit is issued Issuance of a Final Permit may only be issued after receipt of the following by the Service Director.
(1) Applicant’s acceptance of the terms of the Preliminary Permit (with or without conditions) and an acknowledgment that it accepts and shall abide by all the applicable terms and conditions set forth in this Chapter, and the specifications, locations and details set forth in the application and any conditions imposed by the Service Director, and;
(2) Payment of Fees due as calculated by the Service Director from the Fee Schedule.
(3) Proof of Insurance, Indemnification and Workers Compensation as set forth in Section 919.08
(4) Evidence of Performance and maintenance security required by Section 919.09.
(Ord. 14-2002. Passed 1-8-02.)
(Ord. 14-2002. Passed 1-8-02.)