(A) On direction of the Mayor, the City Clerk shall administer the provisions of these policies and procedures and all rules and regulations. The Clerk shall maintain current records of all employees, including position title, pay rate, and other relevant data.
(B) It shall be the duty of the Clerk to ensure that the policies and procedures reflect all subsequent amendments or additions made by the City Council. Changes to these policies and procedures shall be made in the following manner:
(1) A list of all city personnel having custody of the policies and procedures manual shall be maintained;
(2) Immediately upon official modification of a personnel policy or procedure, the change shall be written in a manner and format consistent with this manual;
(3) The effective date of the change shall be noted after the word “supercedes” in the lower right-hand corner of each replacement page or addition; and
(4) A memorandum explaining the changes, with the new policy and procedure attached, shall be distributed to all personnel assigned custody of a copy of the manual. The memorandum shall direct all employees as to which pages of the original shall be removed and replaced by amendments or where new additional policies and procedures should be placed.
(Prior Code, § 36.11) (Ord. passed 3-7-1994)