(A) Filling vacancies on boards, commissions and committees.
(1) City board, commission and committee representation.
(a) Any vacancy occurring on the Budget Committee, Library Board, Planning Commission or any other standing board, commission or committee shall be filled as provided by this rule.
(b) When a vacancy occurs in one of the boards, commissions or committees, the City Recorder shall cause to be published a notice of such vacancy, inviting applications to be filed by all interested, qualified candidates. The filing of the written application from any person eligible for such office shall be considered as placing that person in nomination. The City Recorder shall inquire and report back to the Mayor whether applicants are eligible to serve in the office to be filled.
(c) After the date for filing has expired, the Council shall conduct interviews of all qualified applicants at its next regular meeting.
(d) When the Council is satisfied that it has concluded the process of reviewing the qualifications of applicants, the Mayor shall declare the nominations closed and call for a vote. Appointments shall be made by a majority vote.
(e) A sitting member of a board, commission or committee may be reappointed to a board, commission or committee by the Council without an open application process if:
1. The member of the board, commission or committee requests reappointment in writing; and
2. The City Council waives the requirement for an open application process.
(2) Council representatives to external boards, commissions and committees. At the first regular meeting of the calendar year, Council shall determine primary and alternate Council members who shall serve as representatives of the Council on various external boards, commissions and committees. Council shall vote to nominate and appoint Council representatives to the boards, commissions and committees by motion, either individually or collectively.
(Prior Code, § 1.05.190)
(B) Member removal from committees or commissions.
(1) All members of city boards, commissions or committees serve at the pleasure of the Council, except as otherwise provided by law. A member of a commission, committee or board may be removed by the City Council for any reason upon a majority vote of the Council.
(2) Council members may only act as Council representatives on external boards, commissions and committees in accordance with division (A)(2) above while serving in office. Upon expiration of any Council member’s term, or upon his or her resignation, removal or death, the Council member’s seat on any city board, commission or committee occupied by that person shall be immediately declared vacant and a sitting Council member appointed as a replacement.
(Prior Code, § 1.05.195)
(C) Filling vacancies in elective office.
(1) Vacancies in the position of Mayor or Council member shall be declared by the Council in accordance with Charter § 32 and only for reasons specified in the Charter. The Council shall be made the sole judge of the qualifications of its members.
(2) Declaration of a vacancy shall occur at the Council meeting following any of the occurrences for which a vacancy may be declared.
(3) Prior to determining a vacancy, the Council may conduct a hearing to receive evidence of the existence of a reason to declare such vacancy. The incumbent shall be entitled to appear and rebut such evidence.
(4) Any vacancy shall be declared by resolution of the Council which shall include findings of fact and conclusions of law in support thereof.
(5) Appointments to fill a vacancy in the position of Mayor or a Council position shall be made by the Council in accordance with Charter § 33.
(Prior Code, § 1.05.200) (Ord. 264, passed 7-6-1999; Ord. 298, passed - -; Ord. 299, passed 10-21-2002; Ord. 305, passed 3-17-2003; Ord. 362, passed 6-18-2007; Ord. 386, passed 3-1-2010; Ord. 396, passed 10-3-2011; Ord. 412, passed 2-4-2013)