(a) Internal Department Budgets.
(1) A budget for each Village department shall be developed by the head of the department.
(2) The budget for each department shall be presented to the Village Council for review and approval by November 1 of each calendar year.
(3) Final approval of the budget shall occur on or before December 31 of each upcoming calendar year.
(b) Purchases. All purchases, budgeted or non-budgeted shall be made pursuant to the following.
(1) The Mayor is authorized to make purchases on behalf of the Village not to exceed one dollar ($1.00) per transaction.
(2) The Zoning Inspector is authorized to make purchases on behalf of the zoning departments in the Village not to exceed five thousand dollars ($5,000) per transaction.
(3) The Parks Director and the Road Commissioner are each authorized to make purchases on behalf of their respective departments in the Village not to exceed two thousand five hundred dollars ($2,500) per transaction.
(4) The Police Chief is authorized to make purchases on behalf of the Police Department in the Village not to exceed one thousand dollars ($1,000) per transaction.
(5) The Finance Director and the Village Secretary are each authorized to make purchases on behalf of their respective departments in the Village not to exceed five hundred dollars ($500.00) per transaction.
(6) Except for purchases identified in subsections (b)(1), (2), (3), (4) and (5) as set forth above and purchases identified as emergencies, all purchases shall be made pursuant to the following.
A. Council shall identify the need for the purchases.
B. Written specifications for the purchase shall be prepared by the head of the department being served by the purchase. If multiple departments are being served by the expenditure, written specifications for the purchase shall be consolidated by department heads involved and reviewed by the Council Finance Committee.
C. The department head shall obtain proposals to satisfy the Village's purchase need from multiple sources if practical, and shall provide each proposal to the Village Council.
D. Upon receipt of the proposals identified above, Village Council shall determine with whom the purchase shall be made, and shall direct the department head to make the purchase.
E. Any invoice received as a result of a Village purchase pursuant to the provisions of this paragraph shall be paid by the Fiscal Officer.
(7) Emergency Purchases.
A. An emergency purchase that requires immediate authorization in order to preserve the health, safety, and welfare of the Village shall be made by the appropriate department head with concurrence of Council President Pro Tem.
(Ord. 19-07. Passed 6-13-19.)