The Department of Human Resources shall be headed by a Director of Human Resources.
(a) Appointment, Term, Removal. The Director shall be a full-time employee appointed by the Mayor, which appointment and term shall be governed by Charter Art. III, §5(a). The Mayor may remove the Director with the concurrence of two-thirds (2/3) of the members of Council eligible to vote.
(b) Duties. The Director of Human Resources shall have the following responsibilities which may from time to time be added to or diminished by the Mayor and/or Council:
(1) Personnel. The Director shall recommend, evaluate, and participate in Staff Development for the City. She or he shall coordinate recruitment efforts with directors and division heads, accept resumes and applications, interview and assist with the financial decision process. The Director shall develop a master employment application form which shall be used in all departments containing vital information necessary to administer the personnel records of the City. The Director shall also maintain a file of such records, which file shall include for each employee, evaluations, rewards, disciplinary actions, commendations and any other correspondence or pertinent information that may from time to time come to the attention of the Director with respect to any specific employee.
The Director shall assist directors and division heads in carrying out their responsibilities on personnel matters. The Director shall establish a uniform system of maintaining accurate records for all employees dealing with the use and accumulation of sick leave, vacation time and personal holidays.
The Director shall be responsible for the administration and coordination of all employee benefits for all departments within the City. The Director shall be the City's Privacy Officer per Health Insurance Portability & Accountability Act (HIPAA) regulations.
The Director shall be responsible for maintaining all records for the processing of claims for Workers' Compensation and unemployment compensation. He or she shall, when it is appropriate, appear before the State agencies responsible for Workers' Compensation and unemployment compensation, representing the City's interest relative to claims made for unemployment and Workers' Compensation.
(2) Equal Employment Opportunity. The Director shall be responsible for maintaining any and all records with respect to the compliance by all departments regarding both employment and contracts with the City with equal employment opportunity requirements of both the State and Federal Government.
(3) Affirmative Action Policies. The Director shall be responsible for continually monitoring, revising and enforcing the City's affirmative action policies. As such, he or she shall be considered to be the Affirmative Action Coordinator of the City and shall carry out all of the policies established therein.
(4) Insurance. The Director shall maintain in his or her office the master copy of all insurance policies maintained by the City, including but not limited to, fire, casualty, hospitalization and life insurance, as well as other coverage which may from time to time be obtained by the City.
The Director shall be responsible for administering the self-insurance portion of all policies obtained by the City which requires the City to pay all losses occurring under a certain deductible amount. In that regard, he or she shall maintain a file on all potential losses which are reported to the City and shall be responsible for investigating those losses and reporting the same to the insurance carriers of the City. He or she shall also cooperate with the Law Department for purposes of settling claims against the City that are within the deductible portion of the City's policy. He or she shall, from time to time, appear in court if necessary to aid the Law Department in defending the City against claims which fall within the deductible portion of the City's insurance policies.
(5) Risk Management. The Director shall be responsible for administering and overseeing risk management programs, policies and functions. The Director shall periodically review and make recommendations to the Mayor for improvement of City policies, procedures, and practices on personnel matters. She or he shall communicate changes in City personnel policies and procedures to department and division heads, and periodically, as appropriate, further communicate with said department and division heads to monitor compliance with said personnel policies and procedures.
(Ord. 2022-4. Passed 1-4-22.)