(a) “Accumulated vacation leave” means days of earned vacation leave which an employee does not use during the one-year period following the one-year period of full-time employment in which the days were earned.
(b) Non-bargaining unit employees who have accumulated vacation leave shall be permitted to carry over accumulated vacation leave from one one-year period to the following one- year provided that:
(1) Written notice is made to the employee’s immediate supervisor prior to the end of the one-year period immediately following the one-year period in which the vacation leave was earned; and
(2) The employee’s immediate supervisor verifies that the accumulated vacation leave is available to the employee.
(c) Notwithstanding paragraphs (b)(1) and (2) herein, no employee shall be permitted to carry over more days of accumulated vacation leave into a succeeding one-year period than he or she earned in the immediately preceding one-year period.
(d) In lieu of carrying over accumulated vacation leave into a succeeding one-year period, non-bargaining unit employees who have accumulated vacation leave, which may be carried, pursuant to paragraphs (b) or (c) above, into a succeeding year, shall be permitted to elect to receive payment for some or all of said accumulated vacation leave provided that:
(1) Written notice is given to the employee’s immediate supervisor prior to the end of the one-year period immediately following the one-year period in which the vacation leave was earned; and
(2) Said immediate supervisor approves.
However, no such employee shall be entitled to apply for or receive payment for any of his or her accumulated vacation leave in any year in which he or she has not taken off at least five workdays, unless the Mayor determines that, due to emergency or other exigent circumstances beyond the control of the employee, the employee was unable to take off five workdays.
(e) Payment for accumulated vacation leave shall be based upon the employee’s hourly or salary rate at the time request for payment is made by the employee.
(f) Accumulated vacation leave which is neither used during the one-year period following the one-year period in which it was earned, carried over into a succeeding year, or paid, pursuant to, respectively, paragraphs (b), (c) and (d) above, shall be forfeited.
(Ord. 99-18. Passed 5-18-99.)