(a) Where desired outside personal services will involve an expenditure of twenty-five thousand dollars ($25,000.00) or less, the director or board may select a firm and negotiate a contract utilizing any process chosen by the director or board so long as such process is designed to provide for competition and objectivity in the selection of a firm. In so acting, the director or the board may utilize the processes described in Section 112.07, Section 112.08, a modified version of either process, or some other process designed or chosen that reasonably provides for competition and objectivity as stated above. After selecting a firm and negotiating the terms of a proposed personal services contract, the director or board shall submit the contract first to the Director of Law for legal review and approval and thereafter to the Board of Control for award of the contract.
(b) In its submission to the Board of Control, the director or board shall include a written statement which: (1) identifies all firms who were contacted with regard to the required personal services; (2) explains the selection process by which the firm was selected; (3) describes the contract negotiation process; and (4) states the total contract price and, if applicable, describes the pricing structure for the contract. The Board of Control shall award the personal services contract to the selected firm for the contract price and on the terms and conditions negotiated by the director or board so long as it determines that sufficient funds have been appropriated and remain unencumbered for the proposed expenditure and that the director or board did not commit an abuse of discretion in either selecting the recommended firm or in negotiating the proposed contract. No personal services contract proposed under this section shall be effective and binding upon the City until it is awarded by the Board of Control, signed by the Mayor, and has attached to it a fiscal officer certificate signed by the Director of Finance.
(c) No proposed expenditure for personal services shall be artificially divided into separate expenditures in order to avoid falling within the scope of the expenditure limitations of this section. (Ord. 2007-68. Passed 2-5-08.)