(a) Any person, upon written request and as provided herein, may obtain reasonable advance notification of all meetings at which any specific type of public business is scheduled to be discussed.
Such person may file a written request with the Clerk specifying: the person's name and the address(es) and telephone number(s) at or through which the person can be reached during and outside of business hours, and e-mail address; the specific type of public business the discussion of which the person is requesting advance notification of; the municipal body that is the subject of such request; and the number of calendar months which the request covers. Such request may be cancelled by request from such person to the Clerk.
Where a written request involves multiple addresses or multiple meetings which would require that the City expend more than ten dollars ($10.00) in postage and envelope costs, the Clerk may require that such written request shall be accompanied by stamped self-addressed envelopes sufficient in number to cover the number of regular meetings during the time period covered by the request and an estimated number of special meetings to all addresses listed. The Clerk shall notify in writing, or by telephone or e-mail, the requesting person when the supply of envelopes is running out, and if the person desires notification after such supply has run out, such person must deliver to the Clerk an additional reasonable number of stamped self-addressed envelopes as a condition to receive further notifications.
The Clerk shall provide a standard form to be used for such requests. Such form shall set forth the following general subject matter categories to be checked off by the requesting person:
(1) Council
A. Regular Meetings
B. Special Meetings
C. Emergency Meetings
D. Caucus Meetings
E. Committee Meetings
1. Committee of the Whole
2. Building, Zoning and Development
3. Environmental Control
4. Finance
5. Intra-Government Relations
6. Public Safety, Health and Welfare
7. Recreation, Public Parks and Buildings
8. Streets and Transportation
(2) Boards and Commissions
A. Building and Zoning Board of Appeals
Regular Meetings
Special Meetings
B. Planning and Design Commission
Regular Meetings
Special Meetings
C. Civil Service Commission
Regular Meetings
Special Meetings
D. Assessment Equalization Boards
Regular Meetings
Special Meetings
E. Parks and Recreation Commission
Regular Meetings
Special Meetings
F. Board of Control
Regular Meetings
Special Meetings
G. (Reserved)
H. Landmarks Commission
Regular Meetings
Special Meetings
I. Arts Commission
Regular Meetings
Special Meetings
J. Housing Council
Regular Meetings
Special Meetings
K. Tax Incentive Review Council
Regular Meetings
Special Meetings
l. Fair Housing Review Board
Regular Meetings
Special Meetings
M. Charter Review Commission
Regular Meetings
Special Meetings
Such requests may be modified or extended only by filing a complete new request with the Clerk. A request shall not be deemed to be made unless it is complete in all respects, and such request may be conclusively relied on by the City that is the subject of such request, and the Clerk.
(b) The Clerk shall give such advance notification under this section by written notification, by oral notification, or by e-mail, as the Clerk determines.
The contents of written notification under this section may be a copy of the agenda of the meeting. Written notification under this section may be accomplished by giving advance written notification, by copies of the agendas, of all meetings of the municipal body that is the subject of such request.
(Ord. 2016-52. Passed 6-7-16.)