(A) The town’s Park and Recreation Board and the Common Council of the town are each constituted as purchasing agencies.
(B) The purchasing agent for the town’s Park and Recreation Board is its Executive Director appointed by its Board, and the purchasing agent for the town is the Town Manager; provided, however, prior to the solicitation of bids or proposals for the purchase of supplies by the Park and Recreation Board, the request for proposals (or RFP), as defined by I.C. 5-22-2-28, shall be approved by the Town Manager.
(C) Each RFP for the purchase of supplies shall be prepared by the head of the department in which the supplies will be used or consumed and shall be submitted to the Town Manager for approval before solicitation, as defined by I.C. 5-22-2-32, is commenced.
(D) Prior to approving a RFP, the Town Manager shall make a reasonable effort to determine that the RFP is complete, does not contain a requirement that excludes a potentially qualified contractor and, with the assistance of the Clerk-Treasurer, determine that sufficient appropriated and unexpended funds are available to fund the RFP.
(E) The purchasing agent may purchase supplies with an estimated cost of less than $25,000 on the open market without inviting or receiving quotes or bids; provided, the purchasing agent first determines that such supplies purchased will be of higher quality and for lesser cost than the same supplies available from a competing contractor. Each purchasing agent shall review proposals for purchase of supplies available through cooperative purchasing organizations and, with approval of the Town Council, may purchase from or through such organizations.
(F) Each designated purchasing agent shall comply with the provisions of I.C. 5-22-5-1 with regard to specifications.
(G) All other provisions of I.C. Title 5, Art. 22, are adopted as applicable to the purchase of supplies by purchasing agencies of the town.
(Prior Code, Title I, Ch. II, Art. III) (Ord. passed 7-1-1998)